Administrative Specialist

Overview Administrative support role involving answering the telephone, greeting visitors, processing financial operations such as deposits and invoice payments, records management, preparing correspondence and reports, posting information on the City’s website, and supporting boards and commissions. Responsibilities Answer the telephone and greet visitors. Handle purchasing and financial operations including deposits and invoice payments. Tally, track, sort, file, assemble, and deliver records and packets (bids, invoices, payments, applications, requests for service, purchase card expenditures, information pamphlets). Prepare correspondence, reports, and other information for the public, outside agencies, and city departments. Post information on the City’s website. Prepare agendas for departmental committees and the Commission; serve as primary staff for the Board of Adjustment, including creating and posting agendas, assembling packets, attending meetings, and completing minutes. Scan, copy, file, and perform general clerical tasks. Qualifications High school diploma or equivalent, plus some college or specialized training, and two years of administrative assistant or secretarial experience. Bilingual (English/Spanish) skills beneficial. Publicly oriented, high-quality customer service and knowledge/experience in development and zoning preferred. Advanced knowledge of Microsoft Office products and a high level of computer proficiency. A résumé must be submitted with the application. Application Instructions Submit application online at Jobs close at 5:00 p.m. on the closing date posted on the City website. For more information about the City of Irving visit #J-18808-Ljbffr