Accounts Payable Clerk

Accounts Payable Clerk

This position is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.

Essential functions include:

• Keeping track of all payments and expenditures, invoices, statements, credits, etc.
• Maintaining accounting ledgers by verifying and posting account transactions.
• Monitoring all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Charging expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Processing vendor payments by monitoring discount opportunities and due dates, processing checks, wires, and credit card payments, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments.
• Reconciling vendor accounts by reconciling monthly statements.
• Providing accurate and effective document preparation and records management relative to the Accounts Payable function in accordance with records retention policies and procedures.
• Processing and completing month-end accounts payable reports.
• Matching invoices to purchase orders and vouchers.
• Consistent and timely communication with vendors and management.
• Responding to requests from auditors and providing information in a timely manner.
• Managing all emails coming to accounts payable daily.
• Full cycle AP processing including 3-way match.
• Ensuring correct approval, sorting, coding & matching of invoices/receipts.
• Ability to multi-task, meet firm deadlines, proactively prioritize needs and effectively manage priorities.
• Other office duties as assigned.

Physical demands include a largely sedentary role with some filing required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This position may occasionally lift up to 25 pounds for files and computer printouts.

Position type is a full-time in office position; 40 hour minimum, with the expectation to maintain a regular work schedule of 8:30am to 5:00pm. Occasional evening and weekend work may be required as job duties demand.

Required education and experience includes:

• Associate's degree in accounting or business administration, or equivalent business experience
• 4 years AP Clerk or similar experience
• Knowledge of bookkeeping and generally accepted accounting principles
• Excellent math skills with high-level of accuracy and detail
• High-level of confidentiality and discretion

Preferred education and experience includes:

• Experience with ERP/accounting systems; Oracle accounting software experience

Other duties include all other duties as assigned by management. Duties, responsibilities and activities may change at any time with or without notice.