Legal Executive Assistant (Hybrid - Newark, NJ)

Job Description

Job Description

Legal Assistant (Hybrid – Newark, NJ)

Location: Newark, NJ (Hybrid: On-site / Remote)

Reports To: Administrative Manager

Base Salary Range: $80,000 – $110,000 / year (plus comprehensive benefits)

About the Role

A premier, regional law firm is seeking an experienced Litigation Legal Assistant to support attorneys in a fast-paced environment. This role offers a blend of high-level litigation management, document production, technical legal support, and essential administrative coordination.

The ideal candidate brings a strong litigation background, exceptional attention to detail, and advanced technical proficiency with industry-standard legal applications.

Key Responsibilities

Litigation & Case Support

• Court Filings & Service: Prepare and submit electronic court filings across Federal, State, and Bankruptcy courts; coordinate formal service of process.
• Document Formatting & Production: Create and edit Tables of Authorities and Tables of Contents using Best Authority; construct hyperlinked briefs and PDFs utilizing Lexis, Westlaw, and Kofax Power PDF; execute document conversions and cleanup adhering to strict style guidelines.
• Document Comparison: Utilize Litera Compare / CompareDocs for advanced draft editing and redlining.
• Trial Preparation & Support: Organize exhibit lists, compile trial binders, coordinate logistics for court appearances, and perform light paralegal support including lien interactions and non-legal research.

Administrative & Operational Workflow

• Calendar & Communication: Monitor Outlook calendars, route incoming/outgoing communications, and maintain seamless administrative support.
• Timekeeping & Financials: Enter and edit daily attorney time entries in Intapp Time; assist with billing workflows (Intapp Billstream) and prepare monthly expense reports.
• General Office Coordination: Maintain digital and physical case files, handle travel and dining arrangements, notarize documents, and provide back-up support to team members during absences.

Qualifications & Competencies

• Experience: 5+ years of law firm litigation experience required.
• Education: High School Diploma required; Associate or Bachelor’s degree preferred.
• Notary Commission: Must hold a current Notary Public commission or obtain one within the first 6 months of employment.
• Technical Proficiency:
• • Document & Comparison Tools: Litera Compare / CompareDocs, Legal Numbering, BigHand Dictation, Kofax Power PDF, DocuSign.
  • Briefing & DMS: Best Authority, Lexis/Westlaw, iManage Document Management System.
  • Practice Management & Billing: Intapp Time, Intapp Billstream.
  • Core Applications: Microsoft 365 (Word, Excel, Outlook, Teams, Windows 10), Zoom.
• Professional Attributes: Proven ability to manage high-volume workloads under tight deadlines, strong communication skills, excellent problem-solving ability, and flexibility for occasional early/late hours as required by trial schedules.

Compensation & Benefits Package

• Base Salary: $80,000 – $110,000 / year (Non-Exempt) . Base annual salary depends on a wide array of factors, including skill set, depth of experience, and relevant certifications.
• Health & Wellness: Comprehensive Medical, Dental, and Vision plans, Health Savings Account (HSA), Flexible Spending Account (FSA), Gym Reimbursement, and Employee Assistance Program (EAP).
• Financial & Protection: 401(k) plan, Life Insurance, Short-Term and Long-Term Disability coverage, and Pet Insurance options.
• Paid Time Off: 18 days of PTO annually + paid firm holidays + floating holidays (increases to 25 days PTO after 5 years) .
• Perks: Transit Commuter Benefits and professional growth support.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, citizenship, age, physical or mental disability, medical condition, pregnancy, genetic characteristics, religion, gender, gender identity, gender expression, sexual orientation, marital status, military status, or any other class protected by applicable federal, state, or local laws.