Administrative Assistant

Administrative Assistant

The Administrative Assistant position is located in Tracy, CA. You'll be excited about this opportunity because you will:

• Assist in executing distribution center events from promotion through completion, including associate appreciation events, and networking functions to ensure alignment with warehouse schedules and operational demands.
• Support & monitor the creation and distribution of event communications to associates across shifts and partner with onsite and external vendors to ensure timely and efficient service delivery within a warehouse environment.
• Track event-related expenses, purchase orders, and supply usage to ensure cost-effective execution and monitor inventory of event materials and supplies, replenishing as needed.
• Assist with managing invitation lists, tracking RSVPs, and communicating event details to associates across multiple shifts and support a positive and inclusive experience for all attendees.
• Assist in developing and posting event flyers, digital signage, and internal communications tailored to a warehouse workforce.
• Greet and assist visitors, vendors, and non-compliant guests in accordance with site security protocols and answer, screen, and route incoming calls as needed as well as incoming and outgoing mail and deliveries.
• Maintain office operational & event supplies, coordinate conference room schedules, and operational meetings.
• Coordinate maintenance and servicing of office and site equipment as directed.
• Support and maintain accurate records of site visitors, event participation, and associated engagement activities and provide administrative reporting and support to site leadership, including the Director.

Check out some of the required qualifications we are looking for in amazing candidates

• High School Diploma or Equivalent
• At least 1-2 years of administrative or clerical experience
• This is an onsite and in office role
• Proficient in Microsoft Office - Outlook & Word: Basic to Intermediate; Excel: Intermediate

We prefer some of these qualities as well

• At least 1 -3 years of administrative experience in administrative support, event coordination, or warehouse support roles

Review these physical requirements, as they play a major part in this role

• Able to bend, reach, squat, and climb stairs/adders
• Walking and sitting throughout the day

Our company benefits are second to none in the industry

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• For more information on our benefits offers, please visit MyWSIBenefits.com

EOE