Administrative Assistant

Job Title: Administrative Assistant

Pay Rate: $22/HR

Duration: 12 months

Location: Orlando, FL

Shift: 8 AM- 5 PM

We are looking for an Administrative Assistant to support daily business operations and leadership activities. This role is critical in ensuring smooth coordination across teams, maintaining schedules , and managing logistics with a high level of precision and professionalism. The ideal candidate is detail-oriented, an excellent communicator, and thrives in a fast-paced environment where organization and people skills are essential.

• Calendar & Scheduling Management
• Manage complex calendars , including scheduling meetings across multiple time zones
• Coordinate internal and external meetings, ensuring alignment of availability and priorities
• Proactively resolve scheduling conflicts and optimize time management
• Travel Coordination
• Arrange and manage domestic and international travel logistics
• Coordinate flights, accommodations, transportation, and itineraries
• Ensure all travel plans are organized, communicated, and compliant with company policies
• Meeting & Workshop Coordination
• Organize meetings , workshops, and events end-to-end
• Prepare agendas , materials, and follow-up communication
• Support logistics such as booking rooms, coordinating attendees, and managing schedules
• Team & Stakeholder Coordination
• Act as a central point of coordination across teams
• Facilitate communication between stakeholders to ensure alignment
• Support team organization and operational efficiency
• Administrative Support
• Maintain organized records and documentation
• Assist with reporting, presentations, and general administrative tasks as needed
• Handle confidential information with professionalism and discretion

Experience

• Minimum of 5 years of experience in an administrative or executive support role

Core Skills

• Exceptional organizational and time management skills
• Strong ability to manage complex scheduling
• Experience coordinating travel arrangements (local and international)
• Proven track record in meeting and event coordination
• People & Communication Skills
• Excellent interpersonal and communication skills
• Ability to work effectively with diverse teams and stakeholders
• Strong coordination and collaboration abilities
• Work Style
• Highly detail-oriented and proactive
• Ability to manage multiple priorities simultaneously
• Professional, reliable, and adaptable in a dynamic environment