Legal Administrative Assistant

Summary of the Position: We are seeking a motivated and detail-oriented Legal Assistant to provide administrative support to the Legal and Regulatory Department. This position is suited for a candidate who is eager to learn, highly organized, and comfortable working in a dynamic environment where priorities can shift from day to day. The ideal candidate is a collaborative team player who takes initiative and approaches their work with a positive, flexible attitude. The Legal Assistant will work in a combined role to support both legal and regulatory functions. Reporting to the COO/General Counsel, the Assistant will work with the Legal Department Paralegal to help with general administrative tasks (e.g., formatting documents, sending correspondence, filing, processing invoices, etc.), along with supporting brand protections investigations (online searching of marketplaces, social media, and other investigative action). The Assistant will also support the Legal and Regulatory Affairs Manager in managing the contract administration process, regulatory filings relating to company products, and other regulatory administrative tasks. Roles and Responsibilities: General Provide general administrative support to attorney and legal staff. Prepare, format, and proofread documents and correspondence. Organize and maintain legal files, records, and databases. Schedule and coordinate meetings, appointments, and conference calls. Handle incoming and outgoing mail and communications. Assist with document retrieval, filing, and archiving. Support the team with ad hoc projects and tasks as needed. Brand Protection Monitor use of the brands and intellectual property online, including working with online resellers to address any issues. Monitor and report on unauthorized suppliers and sources. Record and track details of product investigations. Conduct initial research into suspicious items and/or websites, including social media platforms. Communicate effectively with other departments within the organization and function within a team Regulatory Assist Manager with all necessary regulatory filings, including state feed reports. Conduct research relating to regulatory issues that arise and conduct product regulatory analysis. Also, analyze and summarize rules and regulations impacting our business, facilitating internal communication to ensure compliance. Aid in the creation and improvement of processes to ensure regulatory compliance. Minimum Requirements: Prior experience as a legal assistant. Associate or bachelor’s degree; alternatively, proven experience for role. Computer skills, including general internet searching and familiarity with search platforms, use of online commerce and auction websites. Proficiency in Microsoft Office Suite. An understanding of various social media platforms. Experience with spreadsheets and databases. Strong organizational skills and attention to detail. Proven ability to handle numerous matters under deadlines. Ability to interact with all departments within the company and outside counsel. Must be able to handle confidential information professionally and consistent with legal department policies. #J-18808-Ljbffr