Administrative Assistant for Academic Affairs

Posting Details

Posting Summary


Logo

Posting Number
STA00460PO26


Job Family
Administrative Support


Job Function
Administrative Services


USC Market Title
Administrative Assistant


Link to USC Market Title




Job Level
A2 - Administrative/Operational Support


Business Title (Internal Title)
Administrative Assistant for Academic Affairs


Campus
Upstate


Work County
Spartanburg


College/Division
USC Upstate College/Division Level


Department
UPS Provost & VC for AA Administration


State Pay Range
G05


USC Market Range
MRB - $36,608 $44,845 $53,082


Anticipated Hiring Range
$36,608 - $41,137; Salary commensurate with education and experience.


Location of Vacancy
USC Upstate, Spartanburg, SC


Part/Full Time
Full Time


Hours per Week
37.5


Work Schedule


Monday - Friday; 8:30am - 5pm; Some evenings and weekends as needed are required.

Basis
12 months


Job Search Category
Administrative

About USC


About University of South Carolina


From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement


The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description


Advertised Job Summary

Administrative Assistant for Academic Affairs
University of South Carolina Upstate
STA00460PO26
Spartanburg, SC

The Administrative Assistant for Academic Affairs provides front-office, clerical, and administrative support for Academic Affairs. Responsibilities include reception duties, administrative support for designated Academic Affairs centers, assistance with meetings and events, support for routine personnel-related processes, and other administrative duties as assigned.

Job Related Minimum Required Education and Experience


Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications


Bachelors degree and 2 years of administrative experience or equivalent. Spanish language proficiency preferred.

Knowledge/Skills/Abilities


Successful background check is required. Multi-tasking and priority management; working independently and negotiating constant interruptions; excellent written and verbal communication skills; excellent problem-solving and reasoning skills; ability to maintain efficiency and a high level of detail in a fast-paced environment.

Job Duties


Job Duty


Provide front desk and office support for Academic Affairs. Greet visitors, answer and direct phone calls, handle incoming and outgoing mail, and respond to routine questions. Assist designated centers and staff with routine administrative tasks such as ordering supplies, scheduling meetings, processing receipts and deposits, and preparing basic reports as requested.

Essential Function
Yes


Percentage of Time
20


Job Duty


Assist with organizing and setting up meetings and events for Academic Affairs, designated centers, and Faculty Governance Committees. Schedule rooms, arrange catering, track RSVPs, prepare meeting materials, distribute information, make travel arrangements, gather receipts and process reimbursements, and submit requests to Information Technology and Facilities Management. Attend events as requested and assist with coordinating event-related needs with Special Events and University Marketing and Communications. Provide assistance to event speakers and guests as needed. Provide general administrative support before, during, and after meetings and events. Hold a travel card and follow university purchasing and travel procedures when using university-issued cards. Assist in training Office of the Provost student employees to help with events & logistics.

Essential Function
Yes


Percentage of Time
30


Job Duty


Assist with preparing, routing, tracking, and processing routine HR-related actions for Academic Affairs centers, including new hires, rehires, adjunct appointments, affiliate appointments, and dual appointments in HCM PeopleSoft and PeopleAdmin.

Essential Function
Yes


Percentage of Time
15


Job Duty


Provide administrative support to the HR Coordinator for Academic Affairs during peak workload periods. Assist with hiring-related tasks and other routine HR support for faculty, staff, and students associated with Academic Affairs. Follow university Human Resources policies and procedures when completing assigned tasks.

Essential Function
Yes


Percentage of Time
15


Job Duty


Assist with receiving and forwarding communications on behalf of Academic Affairs. Assist with maintaining Academic Affairs social media pages and updating content as directed.

Essential Function
Yes


Percentage of Time
10


Job Duty


Perform other related administrative duties as assigned.

Essential Function
Yes


Percentage of Time
10

Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive
No


Hazardous weather category
Non-Essential

Posting Detail Information


Number of Vacancies
1


Desired Start Date
07/27/2026


Job Open Date
06/18/2026


Job Close Date

Open Until Filled
Yes


Special Instructions to Applicant


The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.

USC Upstate offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Dependent Scholarships
• Employee Assistance Program (EAP)
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Quicklink for Posting




EEO Statement


The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.