Admin Assistant I

Overview We are seeking a highly organized and proactive Administrative Assistant I to support leaders and teams within the PSBU organization. This role provides comprehensive administrative, operational, and coordination support to ensure smooth day-to-day business operations and effective team execution. Key Responsibilities Executive & Team Support Manage and coordinate calendars, meetings, and scheduling across teams Coordinate domestic and international travel arrangements (Experience with Concur or similar travel tools is a plus) Prepare and submit expense reports Operations & Business Support Process SAP purchase requisitions and track approvals through PO issuance Support monthly/quarterly accruals and basic financial tracking activities Manage and maintain documentation in SharePoint. Maintain organizational charts, distribution lists, and internal records Manage office assets, supplies, and equipment lifecycle (ordering, replacement, tracking) Onboarding & Employee Support Provide support for time entry processes and administrative coverage as needed Events & Logistics Coordinate meetings, team events, and internal/external visits Arrange catering, room logistics, and meeting materials Support visa/passport coordination and travel documentation when required Provide backup support to other administrative staff and assist with ad hoc projects Contribute to process improvements and small organizational initiatives Qualifications High school diploma or equivalent (Associate or Bachelor’s degree preferred) 5+ years of administrative or business support experience Strong communication and interpersonal skills with a professional presence Proven ability to manage multiple priorities with strong attention to detail Self-starter with proactive problem-solving mindset Ability to handle confidential information with discretion Advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) Experience with SAP (purchase requisitions, expense processing) preferred Familiarity with SharePoint and document management tools This role follows a hybrid work model. Candidates should be comfortable coming into the office 2–3 times per week What Makes This Role Successful in PSBU (optional but recommended) Ability to operate in a fast-paced, cross-functional environment Strong coordination and follow-through across multiple stakeholders Focus on efficiency, organization, and continuous improvement 1Finity salaries are aligned to the specific geographic location in which the work is primarily performed. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the circumstances of each situation. The pay range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: specific skills, qualifications, experience, and comparison to other employees already in this role. The pay range for this position is estimated at $56,999 to $81,427 USD. Additionally, this role may be eligible for a short-term incentive based on company results and individual performance. As a technology company, 1Finity recognizes that human resources are its most important capital. To create an environment where all employees can work positively and healthily, we offer a full range of health, 401K, and other benefits. At 1Finity, one of our corporate principles is "We respect human rights". This commitment guides the actions of every 1Finity Group member and is fundamental to how we operate, both as individuals and as a company. We are proud to be an equal opportunity employer that values diversity and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By empowering people, we can unleash our collective strengths to create a better experience for our employees, our customers, and our partners. California Privacy Act: #J-18808-Ljbffr