Senior Accounts Payable Specialist

Description

Our Mission: To fulfill our PROMISE to our employees, members and guests in order to create a reimagined Country Club life.

P assionate - We love what we do and have fun doing it!

R efined - We strive for excellence in our communication.

O wnership - We are proactive and accountable in any task, challenge or opportunity presented to us.

M indful - We are present, patient, and aware so that we can best anticipate the needs of those around us.

I nnovative - We are eager and open to seek ways to improve Country Club life.

S afe - We take responsibility for creating a safe environment.

E mpathy - Every concern, suggestion, or feedback is a welcomed opportunity to understand the feelings and needs of others.

OVERVIEW: The Senior Accounts Payable Specialist serves as a key resource within the Accounts Payable department and provides primary operational support to the Director. In addition to managing complex accounts payable activities, this position will contribute to accounting and accounts payable system implementations, system integrations, process improvements, automation initiatives, testing, and system optimization .

The ideal candidate will bring hospitality, accounts payable, exceptional attention to detail, and a service-oriented mindset consistent with a luxury hospitality environment. Hospitality or private club experience is preferred , particularly experience working with accounting systems, point-of-sale platforms, third-party integrations, and other technologies that support a high-volume, service-driven operation. Experience participating in system implementations, integrations, testing, and process improvement initiatives will be highly valued

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Hospitality Accounting Experience

• Particularly within a private club, country club, hotel, resort, restaurant, or similar environment.

• Hospitality industry experience is an important component of this role because of the unique financial and operational environment of a luxury private club.


• The Senior Accounts Payable Specialist will work closely with multiple departments and operational areas, including Food & Beverage, Purchasing, Facilities, Golf, Recreation, Member Services, and other club operations.


• Understanding how accounting functions support these departments is critical to ensuring invoices, purchasing activity, vendor relationships, expenses, and payments are processed accurately and efficiently.

Accounts Payable Operations

• Review, verify, code, and process vendor invoices, expense reports, and purchase orders accurately and efficiently.

• Handle complex invoice issues, vendor disputes, and payment discrepancies requiring advanced research and resolution.
• Process check runs, ACH payments, wire transfers, and electronic payments while ensuring adherence to payment schedules.
• Monitor vendor statements and reconcile accounts to ensure all invoices are accounted for and paid appropriately.
• Review accounts payable aging and proactively identify outstanding items requiring follow-up.
• Assist with month-end and year-end closing activities, including accruals, reconciliations, and audit preparation.

Leadership & Support

• Serve as the primary backup to the Accounts Payable Manager and assist with daily departmental operations.

• Provide guidance, training, and day-to-day support to Accounts Payable Clerks, promoting accuracy and consistency.
• Assist with prioritizing workload and maintaining department productivity during high-volume periods or supervisor absences.
• Review work completed by junior staff for accuracy and compliance with company policies.

Process Improvement & Systems

• Identify opportunities to improve accounts payable workflows, efficiency, and internal controls.

• Assist with the implementation, optimization, and ongoing administration of AP automation platforms such as Ottimate, Beanworks, AvidXchange, Stampli, Tipalti, or similar solutions.
• Participate in accounting system upgrades, testing, and process documentation.
• Develop and maintain standard operating procedures for accounts payable processes.
• Train department staff on new technologies, workflows, and best practices.

EDUCATION, EXPERIENCE, and TRAINING:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• Minimum of 2 years of experience in accounts payable, accounting, or a related financial function.

• Hands-on experience participating in or supporting accounting system, ERP, AP automation, or financial technology implementations strongly preferred.

• Experience with implementation activities such as requirements gathering, workflow development, system configuration, testing, data validation, troubleshooting, user acceptance testing, training, documentation, and go-live support.

• Hospitality accounting experience within a private club, country club, hotel, resort, restaurant, or similar hospitality environment strongly preferred for candidates without direct implementation experience.

• Strong understanding of accounting principles, accounts payable processes, internal controls, and financial reporting.

• Experience identifying opportunities to automate, streamline, and improve accounting processes.

• Experience working with vendors, software providers, consultants, IT teams, and internal stakeholders during system implementations or process improvement initiatives.

• Excellent organizational skills with a high level of accuracy and attention to detail.

• Strong problem-solving and analytical abilities.

• Ability to learn and adapt to new accounting technologies and systems.