Legal Assistant

A national law firm, is seeking a Legal Services Assistant with business experience to support multiple attorneys in their business practice group. Candidates must possess strong organizational skills with a high level of attention to detail to be successful in this position.

Essential Job Duties:

• Manage all aspects of administrative practice, including legal and non-legal processes.
• Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems.
• Manage the preparation and coordination of complex document preparation, including estate planning documents; ensure all attachments, exhibits and enclosures are intact.
• Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required.
• Organize and maintain files, both electronic and physical, within the guidelines set by the firm.
• Create, maintain, and retrieve electronic and paper client files and indexes as needed.
• Maintain files, both electronic and physical, within the guidelines set by the firm.
• Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed.
• Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments.
• Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups.
• Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling.

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Minimum Requirements:

• High School diploma required
• Minimum of three years of experience as a business legal assistant preferred
• Knowledge of estate planning services required
• Ability to prioritize work and balance multiple projects and deadlines
• Experience with e-filing in state and federal courts preferred
• Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Outlook, Excel, and PowerPoint
• Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion
• Ability to exhibit problem-solving skills and demonstrate initiative
• Excellent clerical skills and knowledge of grammar, spelling and punctuation
• Exceptional customer service skills in person, over the phone and via email
• Exceptional attention to detail and ability to work independently and proactively
• Must be able to perform all essential duties

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