Administrative Coordinator

Please see Special Instructions for more details. Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by August 31, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Department COP Clinical Pharmacy and Outcomes Sciences State Pay Range State Pay Range G07 USC Market Range USC Market Range MRD - $44,296 $54,263 $64,229 Anticipated Hiring Range Anticipated Hiring Range Salary commensurate with qualifications Location of Vacancy Part/Full Time Part/Full Time Full Time Hours per Week 37.5 Work Schedule Must be willing to work a flexible schedule to meet the needs of the department. Basis Basis 12 months Job Search Category Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in‑person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Number of Vacancies 1 Desired Start Date Job Open Date 07/30/2026 Job Close Date 08/31/2026 Open Until Filled No The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. Research Administration and Financial Operations Coordinate departmental financial operations and provide administrative support for faculty academic activities to ensure effective stewardship of resources, compliance with university policies, and efficient operations. Representative responsibilities include: Process purchasing requests, travel authorizations, reimbursements, purchasing card reconciliations, and other fiscal transactions in accordance with university and college policies. Coordinate procurement of academic, research, and operational resources, including software, databases, equipment, and supplies. Monitor departmental, faculty, grant, foundation, and other assigned accounts to ensure appropriate use of funds and policy compliance. Prepare financial summaries, expenditure reports, budget analyses, and other fiscal information to support operational planning, resource allocation, and decision-making. Track account balances, personnel funding, purchasing activity, and budget status; identify funding concerns, variances, and upcoming commitments, and communicate relevant information to the Department Chair. Collaborate with the Assistant Dean of Finance, College Business Office, and other administrative units on budgeting, purchasing, personnel funding, and related fiscal matters. Maintain accurate financial records, reconcile accounts, and assist with financial reporting and documentation. Recommend and implement improvements to financial and administrative processes to enhance efficiency, accuracy, and compliance Essential Function Yes Percentage of Time 25 Department Operations and Faculty Support Coordinate day-to-day administrative operations of the department and provide support to faculty, staff, students, trainees, visitors, and affiliated personnel to ensure efficient operations and effective communication. Representative responsibilities include: Serve as the primary administrative contact for the Department, greeting visitors, responding to inquiries, resolving routine issues, and directing individuals to appropriate department, college, or university resources. Collaborate with faculty, staff, students, trainees, research personnel, alumni, and college administrators to facilitate communication and coordinate departmental activities. Coordinate meetings, retreats, seminars, faculty recruitment activities, guest visits, and special events, including scheduling, logistics, agendas, materials, minutes, and follow-up actions. Provide administrative support to faculty through preparation of course materials, examinations, presentations, reports, correspondence, and other academic and administrative documents. Manage departmental communications, including announcements, surveys, website updates, and shared calendars. Coordinate information technology requests and serve as liaison with college and university technology support personnel. Maintain departmental records, filing systems, shared resources, operational procedures, and administrative documentation in accordance with university policies. Coordinate office operations, including supplies, equipment, facilities, and other operational resources. Represent the department and Department Chair professionally in interactions with internal and external partners while fostering a welcoming, service-oriented environment. Identify and implement improvements that enhance administrative processes, operational efficiency, and customer service Essential Function Yes Percentage of Time 25 Faculty Affairs and Institutional Reporting Coordinate administrative activities supporting faculty affairs, appointments, evaluations, governance, institutional reporting, and academic administration. Ensure accurate collection, organization, and reporting of faculty and departmental information to support operations, accreditation, strategic planning, and institutional decision-making. Representative responsibilities include: Coordinate annual faculty reporting, evaluations, faculty activity reports, teaching evaluations, review processes, and documentation of teaching, scholarship, clinical practice, and service activities. Collect, verify, analyze, maintain, and report departmental academic and operational metrics for annual reports, accreditation, benchmarking, strategic planning, and other institutional initiatives. Prepare faculty appointment and reappointment documentation and coordinate onboarding, offboarding, and other faculty personnel processes in collaboration with college administrative offices. Support department committees, faculty search committees, promotion and tenure activities, elections, governance functions, and other faculty affairs initiatives. Prepare meeting materials, confidential voting documents, official minutes, annual reports, and other governance, administrative, and institutional reports. Maintain accurate records related to faculty appointments, committee assignments, evaluations, governance activities, and other departmental administrative functions while ensuring confidentiality and sound judgment in handling personnel and other sensitive information. Essential Function Yes Percentage of Time 20 Administrative Support to the Department Chair Provide administrative support to the Department Chair by coordinating complex administrative activities, managing confidential information, and supporting the execution of department priorities and strategic initiatives. Representative responsibilities include: Draft, edit, and prepare correspondence, reports, presentations, agendas, faculty appointment materials, and other executive-level documents for the Department Chair. Prepare, maintain, and safeguard confidential personnel, faculty, and departmental records in accordance with university policies. Coordinate departmental projects, strategic initiatives, meetings, advisory groups, search activities, and other administrative functions by preparing materials, tracking timelines, monitoring progress, and following up on action items. Assist with preparation of reports, presentations, accreditation documentation, strategic planning materials, and other executive communications. Exercise independent judgment in handling sensitive information, resolving routine administrative matters, and determining when issues should be elevated to the Department Chair. Serve as a trusted administrative resource by anticipating needs, coordinating departmental priorities, identifying opportunities to improve efficiency and effectiveness, and supporting completion of assigned activities. Manage the Department Chair’s calendar, appointments, meetings, travel, and correspondence while independently prioritizing competing requests and scheduling demands. Perform other executive administrative duties and special projects as assigned by the Department Chair. Essential Function Yes Percentage of Time 20 Student and Personnel Administration Provide administrative support for departmental student programs and personnel activities by coordinating processes for students, trainees, faculty hires, temporary employees, and other departmental personnel. Representative responsibilities include: Serve as the administrative liaison among faculty, Doctor of Pharmacy, graduate and undergraduate students, postdoctoral scholars, residents, fellows, university administrative offices, affiliated health systems, and external partners. Support graduate education activities, including admissions processes, student records, and graduate program administration. Coordinate hiring, onboarding, and administrative processes for graduate assistants, student employees, temporary employees, postdoctoral scholars, adjunct personnel, consultants, and other grant- or department-funded personnel in accordance with university policies. Assist faculty with administrative processes related to personnel supported through grants, contracts, or departmental funding. Coordinate and maintain personnel and student documentation, including appointment forms, tuition, stipends, insurance, fees, background documentation, and other employment- and student-related records, as applicable. Coordinate departmental seminars, visiting scholars, guest speakers, and student engagement activities. Essential Function Yes Percentage of Time 5 Strategic Initiatives and Departmental Improvement Support department strategic initiatives and continuous administrative improvement by coordinating special projects, implementing new processes, and contributing to operational excellence across the Department. Representative responsibilities include: Develop, recommend, implement, and document improvements to administrative processes, workflows, and operational procedures to enhance efficiency, effectiveness, and customer service. Assist with data collection, analysis, dashboards, surveys, benchmarking, and other activities supporting assessment, strategic planning, policy development, informed decision-making, and departmental planning. Support department, college, and university strategic initiatives and institutional priorities. Coordinate implementation of new systems, technologies, policies, and administrative processes, including assisting faculty and staff with adoption and training as appropriate. Gather and organize information to support planning, policy development, administrative decision-making, and strategic objectives. Perform special projects and other duties as assigned in support of department priorities and the strategic objectives of the Department Chair. Essential Function Yes Percentage of Time 5 #J-18808-Ljbffr