Director of Operations/Business Manager

Role Description

Under the general supervision of the UCBDD superintendent, the Director of Operations/Business Manager is responsible for all business aspects and accounting functions of the UCBDD, this is inclusive of the following:

• Financial Services
  • Revenue Management
  • Expense Management (budgets)
• Planning
  • Operational
  • Strategic
• Purchasing
• Facilities
• Organization Policies and Procedures (non-HR)
• Information Technology

Qualifications

• Bachelor’s Degree in Accounting and Finance, Business Administration, or related field.
• Minimum of 3 years’ experience in accounting/finance, Social Services field or 5 years in a related management position.
• Must be eligible to hold Business Manager Certification as outlined in OAC 5123-5-08 from DODD.
• Ability to apply Ohio revised code requirements for purchasing, contracts, and financial management.
• Ability to apply Ohio Department of Developmental Disabilities (DoDD), Ohio Department of Education (ODE) and the Ohio Department of Human Services regulations and guidelines governing business management functions.
• Must maintain a valid State of Ohio Driver’s License and maintain insurability under the UCBDD’s vehicle insurance policy.
• Ability to effectively communicate in both verbal and written manners.
• Organize and plan ongoing activities and special projects.
• Knowledge of Time Management and Problem Solving skills.
• Effectively utilize current technology to promote accuracy and productivity.

Requirements

• Responsible for the development of the process related to annual budget creation, quarterly budget revisions and monthly budget management.
• Prepares the annual appropriation request to the board of county commissioners.
• Provides technical assistance to department heads in the development of departmental budgets and facilitates decision making for the superintendent and the UCBDD Board.
• Provides revenue estimates for the current year and projects future revenue streams for a 5-year fiscal cycle.
• Develops long range 5-year projections and levy planning with Board/County Auditor/ Commissioner reporting.
• Manages the work of the business office to ensure that general ledger, payables, receivables, purchasing, inventory, and reconciliation functions are performed in accordance with statute, rules and regulations, and audit requirements governing the programs functions.
• Maintains accounting systems in line with accepted accounting principles of federal, state and county guidelines.
• In compliance with Ohio revised code, will assist in the development and implementation of all purchasing processes that utilizes “best practices” to leverage County tax dollars.
• Responsible for the management of all contracts implemented by or on behalf of the UCBDD.
• Prepares the annual Cost Report and 5 Year Projection.
• Operational management of the Facilities Manager, Fiscal Specialist, Payroll Assistant, Document Scanning Position, Network Administrator and Community Connections Manager.
• Responsible for fiscal compliance office function including spending, billing, reporting compliance with local, state, and federal laws and rules.
• Provides oversight of IT systems, projects, and vendor relationships.
• Development of agency wide operational policies and procedures (excluding personnel/HR policy).
• Coordination with HR Director on budgetary impacts of compensation, benefits, and staffing decisions.
• Other duties as assigned.

Benefits

• All UCBDD employees shall be required to complete all general mandatory training.
• Training includes, but are not limited to, blood borne pathogens, emergency communications, hazardous communications, slips/trips/falls, personal protective equipment, sexual harassment, drug free workplace, violence in the workplace, MUI and fire prevention, HIPAA compliance.