Executive Assistant

Do you want to work in a place with a strong “why,” with core values that aren’t just platitudes? Do you want to work in a company where you are not lost in the mix, but a valued contributor? Do you have passion and creativity that you want to share? At Glavé & Holmes Architecture, we know that employees are our greatest investment, which is why we have created a special place to work.

YOU:

- Love to help others.

- Roll up your sleeves and tackle projects with eagerness.

- Are proactive and want to make things better.

WE:

- Aren't afraid to make mistakes and learn from them.

- Care more about values and work ethic than your experience.

- Believe great architecture can elevate the human spirit.

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Position Overview

The Executive Assistant plays a central role in supporting the firm’s leadership and ensuring the smooth day-to-day operation of the office. The ideal candidate is highly organized, proactive, detail-driven, and comfortable working in a fast-paced, creative environment where priorities shift and collaboration is essential.

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Key Responsibilities

Executive Support

- Manage calendars, schedule meetings, and coordinate travel for firm principals and senior leadership.

- Assist with correspondence, presentations, reports, and meeting materials.

- Maintain confidentiality and handle sensitive information with discretion.

- Assist with expense report creation and credit card receipt management.

- Assist with preparing meeting minutes.

- Assist with preparing AIA Contract documents, working with the Project Managers.

Office & Team Support

- Help maintain an organized, efficient office environment.

- Support onboarding of new staff. - Assist with the coordination of internal meetings or events.

- Assist with maintaining digital and physical filing systems, including project archives.

- Track office supply inventories and oversee purchasing of office materials.

- Contribute to improving internal processes and workflows.

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Qualifications

- 3–5 years of experience in an administrative, project coordination, or executive support role;
experience in the architecture, engineering, construction, or design field is a strong plus.

- Strong organizational and time-management skills with the ability to juggle multiple priorities.

- Excellent written and verbal communication skills.

- Proficiency with Microsoft Office Suite;
familiarity with Adobe Creative Suite, Deltek Ajera, and AIA is beneficial.

- Ability to work independently, anticipate needs, and solve problems proactively.

- Professional demeanor, strong interpersonal skills, and a collaborative mindset.

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Preferred Attributes

- Interest in architecture, design, or the built environment.

- Comfort working with creative teams and adapting to evolving project needs.

- A sense of initiative and ownership over tasks and processes.

- Ability to maintain calm and clarity under pressure.

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Benefits

- Competitive salary and benefits package.

- Opportunities for professional development and growth within the firm.

- Collaborative, design-focused work environment.

- Exposure to a wide range of people and opportunities.