Sr. Administrative Assistant-Philanthropy

Sr. Administrative Assistant-Philanthropy

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago, and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. Performs full advanced clerical, administrative, and general office duties for the department of philanthropy. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments. Requires thorough knowledge of company policy, organization, personnel, and services. As a successful candidate, you will:

• Organizes & expedites flow of work through administrator's office; initiating follow up action as appropriate.
• Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
• Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations, and confidential material.
• Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials.
• Makes arrangements for meetings/conferences/travel for department personnel.
• Prepares & distributes minutes of meetings.
• Prepares all travel, lodging, and conference registration for Chair/Director.
• Initiates all business-related expense reimbursements for Chair/Director including membership dues renewals; travel reimbursement.
• Maintains detailed accounting of all expenses.
• Establishes, maintains & has frequent access to confidential files, logs & records.
• Assists in planning & organizing special projects.
• May utilize assistance of lower level secretarial or clerical employees on a project basis.

Your qualifications should include: Minimum Education: 2 years post high school trade, business or professional school. Bachelor's degree preferred. Experience may substitute for minimum education requirements. Minimum Experience: 3-5 years of prior experience in administration (executive level) or academic institution helpful. City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer.

Primary Location: United States-California-Irwindale

Job: Philanthropy Work Force Type: Hybrid

Shift: Days

Job Posting: May 22, 2025

Minimum Hourly Rate ($): 26.809100

Maximum Hourly Rate ($): 41.554100