Sr. Executive Assistant

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. Position Summary: Performs advanced, diversified, confidential and highly responsible professional secretarial and administrative services in support of executive leadership. This role requires sound judgment, initiative, and discretion in handling complex assignments, enabling the executive to effectively lead key organizational priorities. The Executive Assistant exercises independent judgment, supports decision-making, and acts on behalf of leadership based on deep knowledge of organizational policies, practices, and operations. As a successful candidate, you will: Provide high-level administrative support, handling sensitive and confidential information with discretion Serve as a liaison between executive leadership, internal stakeholders, and external partners Manage complex calendars, appointments, meetings, and travel arrangements Screen and prioritize communications, including calls, emails, and meeting requests Prepare meeting agendas, minutes, presentations, and executive-level correspondence Conduct research and compile data to support reports and strategic initiatives Coordinate and support special projects across multiple leaders and departments Anticipate executive needs, ensuring seamless day-to-day operations Resolve both routine and complex administrative issues with professionalism and efficiency Qualifications Your qualifications should include: High School Diploma/GED with 7+ years of executive administrative experience OR post-secondary education with 5+ years of relevant experience Demonstrated experience supporting senior executives (VP level and above strongly preferred) Advanced proficiency in Microsoft Office (Word, PowerPoint, Windows-based systems) Exceptional organizational, communication, and time-management skills Ability to handle multiple priorities and work in a fast-paced environment High level of professionalism, discretion, and confidentiality Strong interpersonal skills with a customer-service mindset Ability to work collaboratively and independently with minimal supervision Preferred: Bachelor's degree City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE . Please note : City of Hope is committed to a safe and transparent hiring experience. Please be aware that scammers may attempt to impersonate our organization through fake job postings, emails or interviews. Apply only through our official website or trusted partner platforms. City of Hope will never request payment or fees at any stage of the hiring process. We will not request sensitive personal or financial information prior to the acceptance of a formal offer. All communications will come from official @coh.org email addresses. Interviews are conducted only through approved, professional channels. Be cautious of unsolicited communications, urgent requests or opportunities that seem inconsistent with standard hiring practices. If you receive any suspicious communication, please report it to View email address on click.appcast.io. City of Hope