Legal Secretary / Legal Assistant

Job Description

Job Description

A growing civil litigation firm is seeking an experienced, reliable, and detail-oriented Legal Secretary / Legal Assistant to support attorneys and paralegals across medical malpractice, personal injury, motor vehicle accidents, general civil litigation, and commercial matters.

This is a hands-on role for someone who is organized, dependable, professional, and comfortable working in a fast-paced litigation environment.

Key Responsibilities

• Provide administrative and legal support to attorneys and paralegals.

• Draft and prepare correspondence, pleadings, notices, discovery, and other legal documents.

• Assist with case intake, file opening, discovery, document organization, and case management.

• Communicate professionally with clients, opposing counsel, courts, court reporters, medical providers, experts, and other parties.

• Schedule and coordinate depositions, hearings, mediations, medical examinations, meetings, and other case events.

• Maintain calendars, deadlines, reminders, and case-related correspondence.

• Prepare materials for depositions, hearings, mediations, and trials, including binders and exhibits.

• Handle courthouse filings, docket checks, certified copies, court lists, and time-sensitive deliveries.

• Process incoming and outgoing mail, including certified, priority, overnight, and courier deliveries.

• Scan, organize, name, and maintain electronic and physical case files.

• Provide front desk support, answer phones, greet clients and visitors, and receive packages.

• Maintain office supplies, equipment, and general organization.

• Assist with courthouse runs, deliveries, errands, and other tasks requiring an in-person presence.

• Maintain strict confidentiality and follow firm procedures for case management and document handling.

Qualifications

• Prior law firm or legal office experience required.

• Civil litigation, personal injury, or medical malpractice experience preferred.

• Knowledge of legal terminology, court filings, litigation procedures, and case management.

• Excellent organizational skills and exceptional attention to detail.

• Strong written and verbal communication skills.

• Ability to manage deadlines and multiple competing priorities.

• Proficiency with Microsoft Office, email, scanners, copiers, printers, and general office equipment.

• Experience with legal case management and electronic filing systems preferred.

• Professional, dependable, punctual, and trustworthy.

• Comfortable handling courthouse runs, office errands, and other in-person responsibilities.

• Ability to work independently while contributing effectively to a team.

• Ability to lift and carry file boxes and assist with physical file management.

Schedule & Work Environment

• Full-time, 100% in-office position.

• Schedule may require flexibility based on court deadlines, filings, hearings, trials, and other firm needs.

• Regular office attendance is essential due to courthouse responsibilities, physical files, mail processing, and client/visitor interaction.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Company Description

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.\r\n\r\nWe’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.\r\n\r\nOur Services\r\nW3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.\r\n\r\nWe specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.\r\n\r\nWe are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.\r\n\r\nOur Expertise\r\nW3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.\r\n\r\nAs a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.