Administrative Assistant (LaKota Oaks)

: Description:

Located in a beautiful West Norwalk residential neighborhood, LaKota Oaks is the ideal retreat for weddings and private events.

Come join a fun team with a fun culture! The property currently consists of our 120 room recently renovated hotel, 10,500 square feet of event space, an indoor swimming pool, basketball court, racquet ball courts, and much more.

Perks for being a team member:

• Benefits for Full-time team members
• 401k for Full-time team members
• Discounted merchandise and dining
• Fun work culture

Summary:

The role of the Administrative Assistant is to assist the General Manager in maintaining records of financial transactions, organizing contracts, invoice/receipt data entry, filing, and other related duties.

Responsibilities:

• Know, understand, and adhere to company established policies and procedures.
• Ensures guest interactions are always positive. Smiles with every guest.
• Handles sensitive information in a confidential manner.
• Answers and transfers phone calls, screening when necessary.
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performing basic office tasks, such as filing, data entry, scanning and photocopying documents, handling incoming/outgoing mail, etc.
• Compiles invoices and receipts for data entry.
• Assisting with audits, fact checks, and resolving discrepancies.
• Enter and process invoices, bills, and any other expense items into accounting software.
• Provide cost data for preparation of operating budgets and profit and loss calculations.
• Assisting the General Manager with special project assignments.
• Performs other related duties as assigned.

Requirements:

• One to Three years in an administrative role preferred.
• Associates degree preferred.
• Able to effectively work independently or as part of a team.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer service skills.
• Prolonged periods of sitting at a desk and working on a computer
• Could occasionally be on feet for up to 8 hours assisting other departments.
• Ability to multitask and work in a fast-paced environment.
• Speed, accuracy, and efficiency are required and ability to work well under pressure.
• Strong written and verbal communication skills.
• Attention to detail.
• Good computer skills with a strong knowledge of spreadsheet programs.

Disclaimer

“This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs or technical developments).”

LaKota Oaks is an Equal Opportunity Employer. In Compliance with the American with Disabilities Act, LaKota Oaks may provide reasonable accommodation to qualified individuals and encourage both prospective and current employees to discuss potential accommodation with the employer.