Administrative Assistant

Job Description

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and serve as a key point of communication between management, employees, customers, vendors, brokers, and freight carriers. The ideal candidate is professional, dependable, able to multitask, and comfortable working in a fast-paced office environment.

Responsibilities

• Answer and direct incoming phone calls professionally
• Scan, copy, organize, and maintain documents
• Complete and process administrative documents accurately
• Communicate with vendors regarding order status and updates
• Schedule large freight trucks and coordinate delivery/pickup times
• Communicate with freight brokers and transportation providers
• Coordinate with management, employees, customers, and vendors
• Prepare and organize the office for guests and visitors
• Monitor and maintain office supply inventory
• Perform data entry and general administrative duties
• Maintain confidentiality of sensitive company information
• Assist with additional office tasks as needed

Skills & Qualifications

• High School Diploma or equivalent required
• Strong attention to detail and accuracy
• Ability to multitask and prioritize responsibilities
• Excellent verbal and written communication skills
• Ability to effectively communicate with management, employees, customers, vendors, brokers, and drivers
• Proficient with Microsoft Outlook, Word, and Excel
• Comfortable operating a telephone, PC, copier, calculator, and other standard office equipment
• Strong organizational and problem-solving skills
• Ability to define problems and identify appropriate solutions
• Ability to handle confidential information with professionalism and discretion
• Reliable, professional, and team-oriented attitude