Administrative Coordinator

Organization The Center for Autism and Related Disorders (CARD) is a mission‑driven organization focused on helping people with autism live their best lives. CARD is among the world’s largest and most experienced organisations treating individuals of all ages diagnosed with autism spectrum disorder, using applied behaviour analysis (ABA) as the most effective treatment method. The company operates from locations throughout the U.S. with a remote office in Sacramento, California. Position Overview The Administrative Coordinator in the Training Department provides integral administrative and operational support for the onboarding and initial training processes for newly hired clinical staff. This full‑time, non‑exempt role supports training logistics, maintains records, tracks trainee participation, and facilitates communication between clinicians and internal departments to ensure a seamless training experience. Essential Duties and Responsibilities Coordinate onboarding and initial training activities for newly hired clinical staff, including scheduling classes and distributing training invitations, links, materials, and required documents. Ensure trainees receive timely communications regarding training expectations, schedules, requirements, and other messages from the Training Department. Assist with the preparation and organization of training resources and materials. Create, maintain, and update trainee records and rosters, ensuring accurate and complete information and tracking of attendance, progress, and training completion. Maintain training documentation and records in accordance with departmental standards and company policies. Serve as the primary point of contact for trainees and collaborate with clinicians, trainers, and internal departments to support training processes and resolve administrative issues. Provide timely follow‑up regarding attendance concerns, incomplete requirements, or scheduling changes. Escalate issues or barriers affecting trainee completion or participation to department leadership as appropriate. Prepare reports and maintain documentation related to training activities while ensuring confidentiality and compliance with company standards. Support process improvements, special projects, and other departmental initiatives as assigned. Maintain a work schedule that primarily aligns with Pacific Time (PT) business hours to effectively support training operations across the organization. Requirements High school diploma or equivalent required. Experience working in administration or scheduling, preferably in the healthcare industry or ABA. Experience working in an office environment. Proficient in Microsoft Office Suite, as well as Microsoft Teams and virtual meeting platforms. Knowledge, Skills, and Abilities Strong verbal and written communication skills. Good decision‑making skills and problem‑solving ability. Customer‑service orientation. Empathy and compassion with the ability to maintain strict confidentiality. Ability to work independently to solve problems and collaboratively with others while maintaining a positive and solution‑focused attitude. Excellent organization, time‑management skills, and exceptional attention to detail. Ability to manage multiple priorities and meet deadlines in a fast‑paced, changing environment. Work Environment Remote office environment with minimal exposure to excessive noise or adverse environmental issues. Physical Requirements Ability to sit for prolonged periods, work on a computer throughout the majority of the day, and use and speak on the phone or via teleconference as needed. EEO Statements EEOC Workplace Poster, IER Right to Work Poster, and E‑Verify. #J-18808-Ljbffr