Administrative Clerk

APPLICATION DEADLINE: Thursday, October 22, 2026, at 4:00 PM or until sufficient resumes have been received.


LOCATION: Central Library - 630 W. Fifth Street, Los Angeles 90071


WORK SCHEDULE: Administrative Clerks are employed on an as-needed basis. Working hours will be scheduled between 7:00 AM and 4:00 PM, Monday through Saturday. Hours will not exceed 20 hours per week.


BACKGROUND

The Los Angeles Public Library has an exempt opportunity for one (1) Administrative Clerk position. This position will be assigned to the Library's Payroll Division.


DUTIES AND RESPONSIBILITIES

The Administrative Clerk performs the following administrative duties, including but not limited to:

• General office work requiring some independent judgment, such as sorting, classifying, indexing, cross-referencing, and filing correspondence, reports, and other documents.

• Using documents such as manuals, files, legal records, microfilm, and computer printouts to find information.

• Assisting constituents in person, by email, or by telephone and referring them to proper sources.

• Answering questions and records requests.

• Data entry.


REQUIREMENTS

1. Candidates must be 18 years of age and must provide proof of identity and legal right to work in the United States prior to appointment.

2. Knowledge of Excel

3. Six months of paid experience in clerical work


DESIRABLE KNOWLEDGE AND SKILLS

Graduation from High School or GED is highly desired.


COMPENSATION Starting at $26.16 per hour. Please note that this position is not a permanent Civil Service position with the City of Los Angeles as it is exempt, therefore, the position is not eligible for any employment benefits.


EXEMPT NOTICE

If employment is said to be Exempt, it is meant that the employment is exempted from civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, Exempt employees do not have what is referred to as "property interest" in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment (discharged or suspended) without due process.


How to apply

Electronic submittals are required. Interested candidates should submit a City Application and resume to the Library's Human Resources Division.

Please select "As-Needed Administrative Clerk - Payroll"

Report of Availability:

Depending on the number of applications received, a screening process may be used to

identify the most qualified candidates. Only qualified candidates will be invited to

participate in the interview. Additionally, present and former supervisors may be contacted as part of the selection process. All selected candidates are subject to a background check, including fingerprinting.

exempt employment


If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a "property interest" in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment


Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees


There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.