HR Administrator

HR Administrator

This HR Administrator plays a crucial role in ensuring the smooth operation of Human Resources and administrative functions. You will be the bridge between HR, finance, and the broader team, helping to maintain a productive and efficient workplace.

Roles and Responsibilities

Provide high-level administrative support to the team, including managing calendars, scheduling meetings, scheduling company events and making travel arrangements.

Prepare and edit corporate correspondence.

Maintain confidential files and records, ensuring proper organization and easy retrieval.

Maintain records in accordance with the company's records retention policy.

Conduct research, gather information, and prepare reports as required.

Coordinate and prioritize incoming requests and handle them efficiently.

Manage and maintain office supplies, equipment, and facilities.

Handle special projects and assignments as directed by the executive team.

Demonstrate professionalism, discretion, and confidentiality in all interactions.

Assist in the recruitment and selection process, including posting job openings, reviewing resumes, reformatting resumes, conducting initial screenings, and coordinating interviews.

Support the onboarding process for new employees, including preparing offer letters, conducting orientations, and ensuring completion of necessary paperwork.

Track full on-boarding process, background screening, on-boarding packets and project related documents, on-boarding team checklist (must be completed 7 days prior to start date).

Manage off boarding of all employees and coordinate shipping of equipment.

Maintain employee records and HR databases, ensuring accuracy and confidentiality.

Assist in the administration of employee benefits programs and handle employee inquiries related to benefits.

Help coordinate and facilitate employee training and development programs.

Assist with performance management processes, including tracking performance reviews, setting up meetings, and preparing related documentation.

Support employee relations activities, including managing employee recognition programs, gifts and organizing employee engagement initiatives.

Stay updated with HR policies, procedures, and employment laws to ensure compliance.

Collaborate with the HR team on various projects and initiatives.

Measurable Expectations

Timely and accurate executive support:

Complete all calendar management and meeting scheduling tasks within specified timelines.

Prepare and edit correspondence and documents accurately with minimal errors.

Conduct efficient travel arrangements, considering cost-effectiveness and executive preferences.

Confidential files and records organized and easily accessible.

Efficient HR support:

Post job openings promptly, and complete candidate screenings within specified timeframes.

Ensure Employee onboarding process conducted smoothly, ensuring all necessary paperwork is completed accurately and on time.

Employee records and HR databases maintained accurately and up to date, keep team updated (ie: new hire alerts and updates)

Address benefits inquiries and employee queries promptly and professionally.

Support training programs and performance management processes effectively.

Professionalism and collaboration:

Professional and courteous communication with all clients and team members.

Adherence to confidentiality and data privacy requirements.

Active participation in HR team projects and initiatives.

Proactive identification of areas for improvement and suggesting actionable solutions.