Administrative Assistant Coordinator

For more than 25 years, the Atlas Management team has provided management and human resources solutions to businesses, and employment opportunities to individuals. Atlas Management is hiring an Administrative Assistant for a healthcare company in the Brentwood, TN area. This opportunity is ideal for the individual who wants to make a difference in the community and corporate industries. We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team and support Legal Executive. The administrative Coordinator will play a pivotal role in ensuring the smooth and efficient operation of our organization by providing comprehensive administrative support across various departments. This role requires exceptional communication skills, the ability to multitask effectively, and a strong commitment to maintaining a positive and productive work environment.Administrative AssistantPay: $50,000.00 per yearSchedule: Monday - Friday, 8a-5p, Status: Direct HireLocation: Onsite Brentwood/Franklin, TN - can work hybrid after 90 daysExperience:5 years of corporate administrative experienceFamiliarity and experience using AI productivity toolsAdvance skills in Microsoft Office - Outlook, Word, Excel and Powerpoint3+ years of scheduling and creating itineraries for management travel - domestic and internationalAbility to Relocate office to: Franklin, TN areaJob description:Office Management:Manage office supplies, inventory and equipment maintenance.Coordinate and manage office services, repairs and vendor relationships and portals.Assist in planning and organizing company events, meetings and conferences.Administrative Support:Provide administrative assistance to executive leadership.Prepare and distribute internal and external communications, including emails, memos and reports.Handle emails and inquiries, directing them to appropriate personnel.Assist in drafting and formatting documents, presentations and spreadsheets.Manage/train new employees on travel and expense management platform.Assist with new employee onboarding process (verifications, equipment setup, deployment, etc).Data Management/Regulatory/HR:Manage quality management platform launched in 2023 and serve as in-house liaison.Pharmacy license renewal and process management by State.Contract coordination, DocuSign management.Assist management in preparation and execution of regulatory inspections and audits.Assist with case management for FDA and MDR compliance.State pharmacy license renewal.State tax exemption renewals.Support new employee hiring and on-boarding.Assist with HR paperwork and employee records.Help coordinate interviews and candidate communications.Assist with employee relations and office communications.Other related duties as assigned by management.Benefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible scheduleHealth insuranceHealth savings accountLife insurancePaid time offRetirement planVision insurance