Overnight/Ea

Full-time
We have a hybrid work arrangement.
EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet
Tennessee Hospital Association (THA) is a not-for-profit membership organization that advocates for hospitals, health systems, and other healthcare entities, as well as the patients they serve. The Association also offers education and resources for its members and raises public awareness about hospitals and healthcare issues at both the state and national levels.
The Executive Assistant, Member Relations & Education provides high-level administrative, logistical, and programmatic support to ensure the successful planning and execution of meetings, events, and member engagement initiatives. Provide administrative support to the VP and AVP, including scheduling meetings with members, stakeholders, and organizational leaders (including new CEOs, as assigned)

Coordinate speaker calls and member forums, including scheduling, communications, and preparation of meeting materials

Maintain and manage the department calendar, ensuring visibility into short- and long-term priorities

Event & Financial Administration
Manage speaker documentation, session grids, and related administrative materials

Assist with coordinating logistics for meetings and events, including catering, facility requests, transportation, IT support, and other duties , as assigned
Assist with preparing and assembling meeting materials, including name badges, signage, and packets, as needed
Develop initial PowerPoint templates and draft agendas for meetings and conferences, as needed

Support the development and distribution of post-event surveys and assist with evaluation reporting

Sponsorship fulfillment

Database management (e.g., Protech) and event registration platforms (e.g., Webinar and virtual meeting logistics (Zoom, Teams)

Monitor and respond to website inquiries and assist with sponsor updates and content maintenance

Adhere to regular in-office or approved hybrid work schedule. Special Projects & Grants
Provide administrative support for grant-related initiatives

Assist with special projects and member engagement initiatives, as assigned by VP or AVP
Occasional travel (less than 2%), including overnight travel, may be required

Provide occasional backup coverage for the organization's switchboard and front desk receptionist

Associate or bachelor's degree preferred

Minimum 2-3 years of administrative, event coordination, or related experience (association, nonprofit, or healthcare environment preferred)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with CRM systems (e.g., Protech), Cvent, Canva, and virtual platforms such as Zoom and Microsoft Teams preferred

Strong interpersonal and customer service skills