Executive Assistant
Meharry Medical College
The Executive Assistant to the Senior Vice President for Institutional Advancement provides high-level, complex, and confidential administrative and operational support to the Senior Vice President and the Division of Institutional Advancement. This role serves as a central coordinating point for advancement operations, supporting fundraising, donor engagement, and strategic initiatives.
Essential Functions (Principal Duties and Job Responsibilities):- Provide comprehensive administrative support including calendar management, meeting coordination, and correspondence.
- Draft, edit, and proofread reports, presentations, and communications.
- Prepare agendas, briefing materials, and meeting summaries.
- Manage records, contracts, and agreements.
- Schedule and coordinate monthly team meetings, including preparing presentations and materials.
- Coordinate bi-weekly departmental leadership meetings, including agenda development, materials preparation, and follow-up.
- Coordinate travel arrangements and reimbursements.
- Coordinate fundraising, donor engagement, and advancement initiatives.
- Provide campaign assistance, including support for comprehensive and capital campaigns.
- Schedule donor meetings, campus visits, and events.
- Prepare donor briefing materials and track follow-ups.
- Support execution of advancement events, including occasional evening and weekend work.
- Collaborate with internal departments and external partners.
- Provide excellent customer service to donors and stakeholders.
- Manage cross-functional projects and timelines.
- Improve workflows and operational efficiency.
- Assist with budgeting and financial tracking; support management of a $3.5M budget.
- Prepare financial reports and materials for leadership.
- Prepare executive-level presentations, including materials for budget hearings.
- Process purchase requisitions, vendor contracts, and payments using Workday.
- Manage departmental purchasing processes.
- Coordinate new vendor setup and onboarding for the department.
- Ensure compliance with institutional and financial policies.
- Utilize Raiser's Edge for donor and gift tracking.
- Ensure data accuracy and reporting support.
- Proficient in Workday (requisitions, purchasing, vendor management, and financial processing).
- Working knowledge of executive-level administrative support functions
- Knowledge of office operations and business processes.
- Basic knowledge of budgeting and financial tracking.
- Knowledge of procurement processes.
- Familiarity with standard office systems.
- Strong organizational and time-management skills.
- Effective communication skills.
- Proficiency in Microsoft Office Suite.
- Attention to detail.
- Problem-solving skills.
- Maintain confidentiality.
- Work independently and collaboratively.
- Adapt to changing priorities.
- Build effective internal & external relationships
- Bachelor's degree preferred or equivalent experience.
- Minimum 5+ years of relevant experience.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Nashville, TN vacancy
$60k
...Are you interested in a versatile role with leadership opportunities? We’re hiring a professional and proactive executive assistant to support our founding attorney. You’ll be in charge of managing schedules, arranging travel, organizing our filing systems, and ensuring...SuggestedWork at office- ...providers across six states. POSITION SUMMARY: The Executive Assistan t will provide administrative support and will be responsible... ...group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel...SuggestedWork at office
- ...Description Position at FirstBank Summary: Serves as a strategic partner to the Chief Audit Executive, exercising judgment, discretion, and independent decision-making. Enables executive effectiveness through proactive management of priorities, communications...SuggestedWork at office
$61k - $91.75k
...Executive Administrative Assistant 1 – Department of Correction, Operational Support, Nashville, TN Annual Salary: $61,000.00 – $91,752.00 | Closing Date: 06/29/2026 Background Check This position requires a criminal background check. Applicants may be required to provide...SuggestedFull timeWork at office- ...We are seeking a highly organized and professional Executive Administrative Assistant to support senior leadership within a large healthcare organization’s Strategic Service Lines division. This role provides executive-level administrative support across multiple departments...SuggestedWork at office
- ...Job Description Position Summary: The Executive Assistant provides comprehensive high-level support to the Dean of the Vanderbilt Divinity School by managing the Dean's schedule, information flow, and constituent interactions. As a representative of the Dean, and...Contract workWork at officeShift work
- ...equity owners of the firm. Position Summary Brown Advisory is seeking a professional, energetic, and self-motivated Executive Assistant to provide high-level administrative support to senior leaders within our Private Client business. This individual will work...Full timeTemporary workH1bWork at officeWorldwide
- Details: # Calendar & Schedule Management - # Manage scheduling and optimizing appointments, looking out weeks to a month to ensure conflicts are managed proactively. Work to lay out the full year travel plans to sites, corporate requirements, etc. # Travel...
- ...Executive Assistant To The CEO Thread Bank is a digital-first financial technology community bank that aims to enhance customer engagement through innovative solutions. Thread Bank offers a modern website, a CRM system, and a mobile app to simplify banking for businesses...Work at office
- ...raises public awareness about hospitals and healthcare issues at both the state and national levels. Position Summary The Executive Assistant, Member Relations & Education provides high-level administrative, logistical, and programmatic support to ensure the...Full timeTemporary workWork at officeNight shift
- ...Executive Assistant With over 110 years of success, Nixon Power Services is the world's largest distributor of Rehlko Power (formerly Kohler Power) generators. We operate in an environment where flexibility and a willingness to take on new responsibilities keep things...Full timeWork at office
$26 - $28 per hour
...Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence and... ...copies, handling travel arrangements, and scheduling meetings. Assisting other staff as requested. Maintaining strictest confidentiality...Contract work- ...Executive Assistant to the CEO Wealth Access • Nashville, TN • Full-Time, In-office About Wealth Access Wealth Access is a Nashville-based fintech platform that unifies financial data across silos for banks, credit unions, and wealth management firms. Our...Full timeWork at officeFlexible hours
- ...administrative support professional in Nashville, TN. The role involves answering multi-line phones, maintaining communication channels, and assisting with conference room management. Candidates should have a bachelor's degree and at least one year of relevant experience. The...
$18 - $25 per hour
...Executive Assistant Beaman GMC - Antioch, TN 37013 Overview Salary Range $18.00 - $25.00 Hourly Job Shift 8am - 5pm Description Beaman GMC is looking for a temporary Executive Assistant to join our growing team. Hudson Automotive, a third generation family-...Hourly payTemporary workLocal areaShift work- ...compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for our Executive Administrative Assistant opportunity! Job Summary and Qualifications The Executive Administrative Assistant is responsible for...Temporary workWork at officeFlexible hours
$27.07 - $56.83 per hour
...Executive Assistant As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning...Hourly payFull timeTemporary workWork at officeImmediate startWorldwideFlexible hours- ...Senior Executive Assistant Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a "Bridgestone West" strategic region. This region...Temporary workWork at officeLocal areaShift work
- ...advanced and diversified administrative duties for a top-level executive/officer of the Company. Handles confidential matters and... ...comprehensive knowledge of Company policy and procedures. May utilize the assistance of lower level administrative assistants when necessary....Full timeWork experience placementWork at officeLocal area
$101.6k - $152.4k
...Senior Executive Assistant Join us as a Senior Executive Assistant and become the strategic partner our leadership relies on. If you excel at managing complexity, anticipating needs, and keeping executives focused on what matters most, this opportunity is for you. What...Full timeTemporary workWork at officeFlexible hours$30 - $35 per hour
...Well Coached is hiring on behalf of Nashville Christian Songwriters. Job Title: Executive Assistant to the President Reports To: John Chisum, President Location: Nashville, Tennessee (Hybrid/Remote flexibility negotiable) About Nashville Christian Songwriters (NCS) Nashville...Hourly payFor contractorsWork at officeRemote workWorldwideFlexible hoursShift work- ...management firm with offices in Nashville, New York, and Los Angeles. We are looking for an Office Administration Team Member/Executive Assistant to join our team of talented and passionate people in our Nashville office. This is a long-term support role, and preferred...Work at office
- ...Job Description Job Description We are seeking a highly organized, dependable, and proactive Executive Assistant / Operations Coordinator to support a business owner involved in multiple ventures, including construction and engineering-related operations. Primarily...Full timeFor contractorsWork at officeLocal area
- ...Manage and coordinate daily, weekly, and monthly calendars of executives. Schedule necessary travel and meetings; create, transcribe,... ...experience preferred. Successful work experience as an Executive Assistant, Administrative Assistant, or similar role. Knowledge, Skills...Work experience placementWork at office
$61k - $91.75k
The State of Tennessee is seeking an Executive Administrative Assistant 1 for the Department of Correction. This role involves professional staff work, including supporting an Assistant Commissioner and performing general administrative tasks. The ideal candidate will...- FOCUSPOINT is seeking an experienced Executive Assistant in Brentwood, TN, to provide high-level administrative support to C-suite leadership. The ideal candidate will manage complex calendars and assist with all executive priorities in a fast-paced environment. Applicants...
- ...endless growth opportunities. Your role on the team Maintains executive management team members' calendars and schedules Prepares and... ...communication pieces on behalf of executive management team members Assists with preparation of PowerPoint presentations Manages contract...Full timeContract workWork at officeWorldwide
- ...Executive Assistant The Executive Assistant position will provide high-level communication support, project management, and organizational assistance within Development and Alumni Relations (DAR). The Executive Assistant will be responsible for, and serve as primary...Work experience placementFreelanceWork at officeShift work1 day per week
- ...Executive Personal Assistant L-Acoustics is the world leader in premium professional sound systems for live events. From world-class artists on tour, to major music festivals in every genre, to opening and closing ceremonies of planetary sporting events, we are the...Work at officeRemote workWorldwide
- Why a Great Opportunity Very Rich Benefit Package - 401k and Profit Sharing Culture - promotions internal pride themselves on, employees feel valued, on-boarding very structured and fun 65-80% of Health Insurance paid by the company LTD, STD, Life Insurance paid 100%...Permanent employmentRemote work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- executive team assistant office manager Nashville, TN
- executive assistant to president Nashville, TN
- executive assistant - work from home: remote Nashville, TN
- executive assistant real estate Nashville, TN
- executive administrator Nashville, TN
- senior executive assistant Nashville, TN
- remote executive assistant (part-time) Nashville, TN
- executive assistant to ceo Nashville, TN
- part-time executive assistant Nashville, TN
- executive assistant at confidential Nashville, TN


