Real Estate Executive Assistant

Job Description

Job Description

$60,000–$85,000 salary + bonuses, profit share, and a flexible weekly schedule.

We need a calm, organized pro who keeps clients, listings, and rental properties running smoothly.

The job

• Keep every sale and lease moving from signed agreement to closing

• Run our rentals: leasing, rent collection, repairs, and vendors

• Keep the office organized and be the first point of contact for clients

Reasons NOT to apply

• You get overwhelmed by a long to-do list and believe interruptions are a huge nuisance

• You don’t get any joy from talking with and helping people (you’d rather work alone on a task)

• You aren’t comfortable handling difficult conversations with clients or team members

• You’re the one freaking out when something doesn’t go as planned

• You frequently need to borrow a pen during meetings

• You hate handling things on the phone

$60,000 - $85,000 per year

Still, reading? Okay here is what you’ll be doing:

• Manage the client experience from agreement signed to close of contract or lease through excellent customer service and executing our detailed checklist

• Process all sale contracts to closing

• Manage all new seller clients getting them ready to go on the market

• Keep office, supplies and files organized - setting the stage for smooth daily operations

• Plan and execute client events to drive more business

• Be the first point of contact in handling customer inquiries or complaints

• Ensure that all post-closing disbursements, filing and procedures take place

• Ensure accurate and timely client data in the company’s CRM system

• Marketing occupied and vacant rental properties for lease

• Manage all aspects of the rent collection process and property bills

• Handle all repair and maintenance requests from tenants

• Perform market analysis on rental comparisons to determine rental price points and communicate pricing with property owner

• Manage the leasing process, including, but not limited to determining rental price increases, communicating with the property owner, screening tenants and executing new leases

• Responsible for managing the eviction process when needed

• Oversee small rehab work at individual properties

• Responsible for maintaining good relationships with vendor partners and sourcing new vendor partners when needed

• Tackle minimal tech support - be the problem solver for technology in the office

Still here? You need

• 3–5 years of administrative experience in a fast-paced environment

• A college degree

• Willingness to get a Tennessee real estate license

• A customer service or real estate background (preferred)

What You Earn

Compensation range is $60,000 - $85,000

Who WE Are

The mission of the FYKES Realty Group is to create flourishing in our industry, community, and the families we serve.

We have a high accountability culture and are ALWAYS learning. We love data and believe the numbers tell a story we can’t ignore. We value and cultivate the whole person, not just the professional side of our team members. We work with a high level of integrity, a growth mindset, and a generous heart. We take the work seriously but not ourselves!