Executive Assistant

We are seeking an Executive Assistant to provide high-level support to a dynamic CEO managing a broad range of complex professional and personal responsibilities. This role requires exceptional judgment, strategic thinking, and meticulous attention to detail. The ideal candidate thrives in a fast-paced environment, expertly balancing competing priorities while seamlessly shifting between high-level initiatives and day-to-day execution. Success in this position demands discretion, professionalism, and the ability to anticipate needs before they arise. We're looking for a proactive, resourceful, and polished professional with outstanding communication skills, a strong sense of ownership, and a positive, solutions-oriented mindset. The ability to work independently, maintain strict confidentiality, and navigate sensitive situations with grace and diplomacy is essential. Responsibilities Manage and optimize the CEO's complex calendar with independent judgment on prioritization, access, and time allocation; protect focus time for highest-impact work; maintain an integrated professional/personal view in advance. Prepare/organize comprehensive pre-meeting briefings; attendee backgrounds, organizational context, talking points, and sensitivities, so the CEO enters every engagement fully prepared. Lead board meeting logistics and governance operations: board portal management, director communications, committee scheduling, and coordination with the Corporate EA team. Coordinate the CEO's participation in earnings calls, analyst briefings, investor day events, and external conferences; serve as the logistics and communications anchor for all high-profile external engagements. Manage access to the CEO, facilitate communications on the CEO's behalf, and build trusted relationships with board members, investors, senior leadership, clients, and external partners. Coordinate comprehensive domestic and international travel - itineraries, transportation, accommodations, and visa requirements - with proactive contingency planning. Develop agendas, prepare materials, capture notes, and rigorously follow through on action items and strategic deadlines; hold stakeholders accountable on the CEO's behalf. Serve as a calm first responder when high-stakes situations arise - travel disruptions, urgent schedule reconstruction, sensitive communication - protecting the CEO's time and agenda. Manage the full scope of personal support - memberships, personal appointments, family travel, household coordination, and advisor communications - with equal professionalism. Manage or mentor executive support staff, including EA coordinators and office support team members; set performance standards and ensure consistent, high-caliber service. Leverage AI tools, modern collaboration platforms (Slack, Zoom, Notion), and emerging productivity technologies; genuine comfort with AI-powered tools and proactive curiosity about how to apply them is essential. Own executive office budget management, T&E reconciliation, expense reporting, vendor relationships, and invoice processing with accuracy and timeliness. Serve as an absolute steward of the most sensitive organizational, personnel, legal, financial, and strategic information - confidentiality is non-negotiable and unconditional. Ideal Experience Bachelor's degree preferred; advanced degree or executive education a plus. 15+ years of executive-level support; Fortune 500 CEO, President, Founder, or Board Chair preferred. Experience with board portal platforms, director communications, and governance calendar management strongly preferred. Experience managing or mentoring EA coordinators or administrative staff in a corporate environment. Exceptional written and verbal communication abilities, including demonstrated experience drafting executive-level content in a senior leader's voice. Proficiency in Microsoft Office and modern platforms (Slack, Zoom, Notion); demonstrated comfort with AI productivity tools and an openness to adopting emerging technologies. Proven ability to exercise sound, independent judgment and operate with credibility across all organizational levels - including board members, investors, and C-suite peers, without formal authority. Genuine curiosity about the business, industry dynamics, and competitive landscape; ability to connect the CEO's priorities to the broader strategic agenda. A calm and composed presence that manages ambiguity and shifting priorities with grace; an unwavering commitment to confidentiality and the highest ethical standard. #J-18808-Ljbffr