Talent Acquisition Coordinator (Contract Position)

Job Description

Job Description

DUTIES AND RESPONSIBILITIES

Recruitment & Onboarding Support

• Responsible for the recruiting process for full-time, non-exempt positions and contingent positions (temp to hires and contractors)
• Work with hiring managers to obtain internal and external job posting, update job descriptions and develop specific screening questions for the job posting.
• Responsible for the accuracy of job posting of positions in the HRIS.
• Maintains recruiting tracking spreadsheet for assigned positions.
• Evaluate applicant qualifications against established job requirements and independently determine whether candidates should be advanced, declined, or referred to the hiring manager for further review.
• Exercise sound judgment when screening applicants to ensure qualified talent moves efficiently through the hiring process.
• Responsible for introductory screening calls on candidates selected for interviews, and scheduling interview times with Managers and panel members
• Serve as a primary point of contact for candidates throughout the recruitment process.
• Conduct high volumes of phone-based candidate outreach, screening, interview coordination, and status communications.
• Proactively engage candidates and hiring managers to remove obstacles and maintain recruiting momentum.
• Maintain regular verbal communication with hiring managers to discuss candidate pipelines, interview feedback, and hiring decisions.
• Drive a positive candidate experience by ensuring timely communication, professionalism, and responsiveness throughout the recruitment lifecycle.
• Act as an ambassador of the organization during all candidate interactions.
• Diligently follow up with hiring managers and candidates to ensure timeliness of recruitment process. Coordinates and schedules phone and onsite interviews for internal/external candidates.
• Engages staffing agency, as needed. Serve as liaison between agency and hiring manager to identify qualified candidates.
• Drafts offer letters for all full-time candidates, exempt and non-exempt.
• Coordinates the delivery of offer packets to all full-time candidates.
• Ensures completion of contract between agency and contingent worker, when necessary.
• Train managers on how to view and screen candidates in recruiting module.
• Coordinates travel, hotel, and transportation for out of town candidates
• Responsible for the pre-employment and onboarding process for all full-time employees and contingent workers. Maintains quality service by following organization standards and working diligently to meet management’s desired start dates for all personnel. Ensures all steps in these processes are completed correctly and timely.
  • Assembles Offer Packets and Day 1 packets.
  • Communicates with candidates and ensures the timely completion of the pre-employment verification process (background check, education verification, drug screen, references, and driver’s license) for contingent workers employed by the third-party payroll company and for full-time employees. Ensures agencies have completed the same process for contingent workers.
  • Coordinate with payroll to initiate the e-onboarding process for employees and contingent workers and ensures their completion prior to their first day of work.
• Prepares for the arrival and successful onboarding of new employees by
  • Prepares for HR Orientation: readies the conference room with all handouts, greets new employees and walks them to conference room, collects new hire paperwork.
• Contributes to team effort by performing related duties as required.

QUALIFICATIONS

Education/Experience

• Associates degree required with some college business course work. Bachelors degree preferred
• Demonstrated experience reviewing resumes, assessing candidate qualifications, conducting preliminary candidate screenings, and making recommendations regarding advancement through the recruitment process.
• Knowledge of office administrative procedures and standard office equipment.
• 2-3 years’ experience in an recruiting support role.
• Solid computer/software skills with MS Office Suite, including PowerPoint, Word and Excel. Proven ability to learn new software programs and system processes with ease, e.g., HRIS, and effectively use software applications to perform tasks.          

COMPETENCIES

• Customer Focused mindset to deliver exceptional service to candidates, hiring managers, and internal stakeholders while maintaining a professional and responsive approach.
• Demonstrates a strong sense of urgency and accountability in managing recruiting activities, meeting deadlines, and supporting business hiring objectives.
• Takes proactive action to move recruiting activities forward, identify delays, and ensure timely completion of hiring objectives.
• Shows recruiting judgement in the evaluation of candidate qualifications and makes sound decisions regarding advancement through the hiring process.
• Builds productive working relationships with candidates, hiring managers, staffing partners, and internal stakeholders to facilitate successful hiring outcomes.
• Excellent organizational skills - prioritizes and efficiently completes competing tasks, meticulous attention to details, verifies information as appropriate and detects and corrects errors
• Strong writing skills – writes in a manner appropriate for business and messages information in a logical, organized, coherent manner
• Strong verbal communication skills – communicates verbally in a manner appropriate for business, engages in active listening and acknowledging skills, as well as questioning and discovery skills
• Strong interpersonal skills – develops and maintains rapport and trust with both internal and external customers, demonstrates approachability and genuine interest in others concerns
• Strong teamwork – identifies with the team and its goals, contributes to the groups effectiveness and develops constructive and cooperative relationships with others.