Production & Purchase Order Coordinator

Company Description

Exist USA is a privately owned supplier of resort and casual wear that has been operating since 1995. As a leading manufacturer of customized and embellished apparel for men, women, juniors, and children, we serve customers throughout the United States, Mexico, the Caribbean, and Canada.

Our production roots began in South Florida and have since expanded globally, combining manufacturing expertise with in-house custom printing and embroidery. Operations are centralized in our 100,000 sq. ft. warehouse, allowing us to respond quickly to customer needs while maintaining efficient operations and strong quality control.

At Exist, we are committed to continuous improvement, innovation, and delivering quality merchandise at a strong value to our customers.

✨ About the Role

We are seeking a highly organized and detail-oriented Production & Purchase Order Coordinator to join our apparel production team.

This is an entry-to-junior-level role with a primary focus on purchase order creation, production timelines, vendor communication, production tracking, and record management . You will help ensure purchase orders move accurately and efficiently through each stage of the production process.

This position is ideal for someone who wants to build a career in apparel production and gain hands-on experience across the supply chain. As you develop your knowledge and experience, there is an opportunity to grow into a more specialized Logistics Coordinator or Quality Control Coordinator role.

Key ResponsibilitiesPurchase Orders & Production Tracking

- Create, issue, update, and maintain purchase orders (POs), ensuring styles, colors, quantities, pricing, and delivery information are accurate

- Track production timelines and deadlines from PO creation through completion

- Maintain production calendars, WIP reports, spreadsheets, and PO tracking systems

- Monitor upcoming deadlines and proactively follow up on late or at-risk production

- Review PO quantities and production information for accuracy and discrepancies

- Track shortages, overages, outstanding quantities, and production changes

Vendor, Sample & Approval Coordination

- Communicate with factories and vendors regarding production status, samples, approvals, and delivery dates

- Coordinate and track fit samples, PP samples, salesman samples, TOP samples, and other production approvals

- Track fabric, trims, labels, packaging, testing, and other requirements needed to keep production moving

- Maintain organized records for purchase orders, samples, approvals, production status, and shipments

Logistics & Quality Control Support

- Support shipment preparation, including bookings, packing lists, shipping documentation, and delivery coordination

- Assist with quality control processes, including inspections, sample approvals, testing requirements, and factory corrections

- Work closely with production, design, warehouse, and logistics teams to keep orders organized, accurate, and on schedule

✅ Qualifications

- 1–2 years of experience in apparel production, product development, purchasing, merchandising, logistics, or administrative coordination preferred

- Strong organizational and multitasking skills

- Excellent attention to detail, particularly when working with quantities, dates, pricing, and purchase orders

- Ability to manage multiple styles, POs, vendors, and deadlines simultaneously

- Strong proficiency in Microsoft Excel, Google Sheets, and Microsoft Office

- Adobe Illustrator experience is a plus

- Strong written and verbal communication skills

- Comfortable working in a fast-paced, deadline-driven environment

- Interest in learning apparel manufacturing, logistics, and quality control processes

What We’re Looking For

- Proactive and consistent with follow-ups

- Strong sense of urgency and accountability

- Highly organized and detail-oriented

- Comfortable working with numbers, spreadsheets, and deadlines

- Able to identify potential problems and communicate them early

- Strong problem-solving skills

- Positive attitude and team-player mentality

- Eager to learn, grow, and take on additional responsibility

Career Growth

This role is designed to provide a strong foundation in apparel production and purchase order management , while providing exposure to both logistics and quality control.

As you develop a deeper understanding of our production process, vendors, products, and supply chain, there will be opportunities to take on additional responsibility and potentially advance into one of two specialized career paths:

Logistics Coordinator

Focus on shipment planning, bookings, shipping documentation, container coordination, delivery timelines, and international vendor logistics.

Quality Control Coordinator

Focus on product quality, inspections, testing, production standards, sample approvals, factory corrections, and ensuring finished goods meet company requirements.

This is an opportunity to learn the full apparel production process from purchase order creation through final shipment and build toward a long-term career in production, logistics, or quality control.

Compensation

• $18–$25/hour, based on experience