Administrative Assistant

Administrative Assistant – Office Move & Records Coordinator

Location: San Rafael, CA

Schedule: 100% Onsite | Monday–Friday

Pay Rate: $30/hour

Employment Type: W-2 Open-Ended Contract

Position Overview

We are seeking a reliable and organized Administrative Assistant to support an office relocation project at our San Rafael campus. This role will focus on organizing, categorizing, and indexing files and records while assisting with the physical coordination of the office move.

Key Responsibilities

• Organize, categorize, and index physical and electronic files and records.
• Assist with office relocation activities, including packing, transporting, and unpacking materials.
• Lift and move boxes and office supplies between campus locations.
• Maintain accurate records throughout the move to ensure files are properly tracked and organized.
• Provide general administrative support as needed to ensure a smooth office transition.
• Collaborate with internal teams to meet project timelines and maintain an organized work environment.

Qualifications

• Previous administrative or office support experience.
• Experience organizing, categorizing, or indexing files and records.
• Strong attention to detail and organizational skills.
• Ability to lift and transport boxes throughout the campus.
• Comfortable working in a fast-paced, hands-on environment.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).

This is an excellent opportunity for an organized, dependable individual who enjoys both administrative work and hands-on project support in a collaborative office environment.