Executive Assistant

Description

The Executive Assistant plays a critical role in supporting executive leadership through comprehensive administrative and operational assistance. The role demands a high degree of professionalism, discretion, and sound independent judgment particularly when managing confidential information and navigating sensitive communications. A proactive mindset and meticulous attention to detail are essential to anticipating needs, managing competing priorities, and delivering consistently at the highest standard. This position is an onsite role and does not offer hybrid or remote options.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling and coordinating meetings, conferences, special events, appointments, and travel arrangements
• Serve as the primary liaison between executives and other departments, ensuring seamless communication and workflow at all levels of the organization
• Screen and receive visitors and telephone calls, using independent judgment to assess priority and sensitivity of inquiries and route responses appropriately
• Originate, prepare, edit, and oversee a wide range of written materials, including correspondence, personnel and financial reports, operational documents, and other communications
• Provide informed advice and recommendations to leadership in support of strategic objectives
• Apply critical thinking and decisive judgment to work independently in a fast-paced environment, taking appropriate action with minimal supervision

Qualifications

• High school diploma or GED
• Minimum of 5 years of executive or senior-level administrative support experience
• Demonstrated experience supporting multiple senior stakeholders or complex environments
• Advanced organizational, time management, and prioritization skills

Preferred

• Experience supporting C-suite leaders in healthcare or large, matrixed organizations
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
• Strong executive presence and communication skills

Key Competencies

• Executive-level judgment and professionalism
• Ability to anticipate needs and operate proactively
• High attention to detail and accuracy
• Strong interpersonal and stakeholder management skills
• Discretion in handling highly sensitive information

Pay: $61,443 - $92,164 annually. Pay is dependent on applicant's relevant experience

Employees are our number one asset.

UCHealth promotes a culture that invests in professional success and personal well-being through a comprehensive total rewards program. *

Recognition

• Performance bonus:  UCHealth offers a 3-Year Incentive Bonus to recognize employee contributions to our success in quality, patient experience, organizational growth, financial goals and tenure. The bonus accumulates annually each October and is paid out in October during the third year of employment.
• Performance-based pay increase:  The Annual Merit Pay Increase recognizes work performance that meets or consistently exceeds performance standards documented through UCHealth's established evaluation process and accounts for increased experience, skills and cost of living. 
• Market reviews:  All UCHealth positions are reviewed annually to ensure UCHealth base pay aligns with market standards. Base pay rates are adjusted as needed to stay market competitive. 

Health and well-being

• Medical, dental and vision coverage.
• Access to 24/7 mental health and well-being support for employees and dependents.
• Discounted gym memberships and fitness resources.
• Free Care.com membership.
• Voluntary benefits such as accident insurance, critical illness insurance, group legal plan, identity theft protection, pet insurance, auto and home insurance, and employee discount programs.
• Time away from work: Paid time off (PTO), paid family and medical leave (inclusive of Colorado FAMLI), leaves of absence.
• Employer-provided basic life and accidental death and dismemberment coverage with buy-up coverage options.
• Employer-provided short-term disability and long-term disability with a buy-up coverage option.

Retirement and savings

• 403(b) plan with employer matching contribution.
• Additional 457(b) plan may be available.
• Flexible spending accounts for health care and dependent day care; health savings account available when enrolled in high-deductible (HD) medical plan.

Education and career growth

• UCHealth provides access to academic degrees and certificate programs to promote professional and personal growth.
• Up to 100% of tuition, books and fees paid for by UCHealth for specific educational degrees. 
• Other programs may qualify for up to $10,000/year pre-paid by UCHealth or up to $5,250/year in the form of tuition reimbursement. 
• Access to LinkedIn Learning, which offers thousands of virtual courses and seminars, and internal professional development opportunities. 
• Employees have access to free assistance navigating the Public Service Loan Forgiveness program and submitting their federal student loans for forgiveness.

* Eligibility for some programs is based on an employee's scheduled work hours. 

We improve lives. In big ways through learning, healing, and discovery. In small, personal ways through human connection. But in all ways, we improve lives. 

UCHealth always welcomes talent. This position will be open for a minimum of three days and until a top applicant is identified.

UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, color, national origin, language, culture, ethnicity, age, religion, sex, disability, sexual orientation, gender, veteran status, socioeconomic status, or any other characteristic prohibited by federal, state, or local law. UCHealth does not discriminate against any qualified applicant with a disability as defined under the Americans with Disabilities Act and will make reasonable accommodations, when the do not impose an undue hardship on the organization.