EXECUTIVE ASSISTANT & PROJECT COORDINATOR

EXECUTIVE ASSISTANT & PROJECT COORDINATOR

Washington County, located in West Bend, Wisconsin, offers an opportunity for an Executive Assistant & Project Coordinator. This position will provide complex and confidential administrative support to the County Executive and his office, serving as the primary point of contact for internal and external constituencies. Training and Experience Bachelor's degree in business or related field preferred; high school diploma or GED required. Minimum five years of progressive experience in an administrative support role, preferably with an executive office or elected personnel. Salary Range $70,233 - $93,389 Duties/Responsibilities Manages County Executive calendar, schedule, email, travel, expense reports, membership, and digital/physical filing systems. Manages incoming correspondence. Coordinates teams and work on strategic priorities and special projects as assigned. Coordinates meetings and information sharing with internal staff and external parties and stakeholders. Prepares highly sensitive and confidential documents and data. Composes and prepares correspondence, reports, and proclamations as required. Provides constituent service, both in‑person and by email/telephone. Screens and directs telephone calls, takes and relays messages, and answers questions from employees and the public. Leads the preparation of materials for meetings including information packets, reference materials, correspondence, room set‑up, and other related duties. Occasional meeting minutes. Assists with the creation of talking points, presentations, briefing books, and other communication tools. Creates and distributes communications from the County Executive to citizens and constituents. Manages the department budget, including ordering and maintenance of services, equipment, and supplies. Manages tracking system for external and internal meetings and communications, with follow‑up utilizing Microsoft Planner. Provides administrative support to the Chief of Staff. Other duties as assigned; some evening and weekend work may be required. Occasional driving may be required. Essential Knowledge and Abilities Maintain confidentiality of sensitive business and personnel information. Think independently to anticipate and prepare for the needs of the Office of the County Executive. Knowledge of local government structure and mission. Flexibility to support events and meetings outside of the traditional workday. Event planning and execution experience preferred. Attention to detail and proven skills in time and project management. Proficient knowledge of modern office practices and procedures, basic computer principles, business English, spelling and composition. Expert knowledge of office practices and procedures, Microsoft Word, PowerPoint, Excel, and Microsoft Planner. Ability to maintain accurate records, prepare reports, and communicate effectively orally and in writing. Ability to fulfill physical demands of the job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization). Valid driver's license required. Washington County is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. #J-18808-Ljbffr Washington County