Accounts Receivable Clerk

Job Description

Job Description

We are looking for a detail-focused Accounts Receivable Clerk to join a construction-focused organization. This position is supporting billing, payment posting, account reconciliation, and collections activity in a fast-paced, high-volume environment. The role is ideal for someone who can keep customer accounts organized, communicate professionally with clients, and help maintain accurate receivables records that support healthy cash flow.

Responsibilities:

• Create and issue customer invoices using contract terms, time-and-materials details, and project billing requirements.

• Record incoming payments accurately and update account activity to reflect cash receipts and outstanding balances.

• Review open receivables regularly and contact customers regarding overdue invoices to support timely collections.

• Investigate billing questions and resolve account discrepancies by partnering with internal departments and external customers.

• Maintain complete and accurate customer records, including invoices, adjustments, payment history, and related documentation.

• Prepare aging schedules and other receivables reports to help monitor account status and cash collections performance.

• Respond to client inquiries about invoice details, statements, payment application, and account standing.

• Assist with documentation tied to lien releases, billing compliance, and other project-related receivables requirements.

• Support month-end accounting activities by completing reconciliations and providing receivables reporting as needed

• 2 to 5 years of experience in accounts receivable, billing, or accounting operations.
• Working knowledge of invoicing, cash application, account reconciliation, and commercial collections procedures.
• Experience using ERP or accounting platforms, with exposure to cloud-based systems preferred.
• Strong accuracy and attention to detail in a deadline-driven, high-volume setting.
• Proficiency with Microsoft Excel, Outlook, and standard business software tools.
• Clear written and verbal communication skills for interacting with customers and internal teams.
• Ability to manage multiple accounts, organize priorities, and follow through on outstanding issues.
• Background in construction, project-based accounting, or multi-entity environments is preferred.