Bilingual - Operations & Billing Assistant

Job Description

Job Description

We are seeking an organized, dependable, and articulate Spanish Speaking - Bilingual Operations & Billing Assistant to join our team. While prior experience is a plus, no prior legal or accounting experience is required!

In this entry-level role, you will support our firm's daily operations. You will communicate with our Spanish-speaking clients regarding account balances, handle outgoing bill payments, and serve as the main point of contact for our office vendors (IT, phones, equipment leases). If you are tech-savvy, great with details, and comfortable making phone calls, our team will fully train you on our systems and software.

What We Offer

• Full On-the-Job Training: Learn valuable legal technology ( Clio ), office management, and business financial skills.

• Health Benefits: Firm contribution of $400/month towards our health insurance plan.

• Financial Security: 401(k) retirement plan options.

• Work-Life Balance & Culture: A cordial, supportive, and family-oriented workplace where team members back each other up.

• Location Perks: Located in the Sauganash neighborhood with free parking —skip downtown traffic and expensive parking fees.

$41,600 - $46,000 yearly

Accounts Receivable & Client Collections:

• Contact clients via phone and email in both Spanish and English to answer billing questions, collect outstanding payments, and record payment plans.

• Send out monthly client invoices and payment reminders using our firm management software ( Clio ).

• Review Accounts Receivable with the manager and keep track of communications in Clio.

Accounts Payable & Expense Tracking:

• Process and pay firm utility bills, office invoices, and vendor fees on time.

• Keep receipts and expense records organized for office reporting.

Vendor Management & Office Operations:

• Serve as the main point of contact for office technology and equipment vendors (IT support, phone systems, copiers/printers, building management).

• Help coordinate routine service or technical support when office equipment needs maintenance.

• Keep track of office supplies and lease schedules to ensure our workplace remains fully operational.

Legal Support & File Management:

• Help set up files and manage files.

• Phone coverage.

• Witness for Will signings.

• Language: Professional fluency in Spanish and English is required (essential for client calls and account follow-ups).

• Experience: We will train you on all software, procedures, and firm manuals. ( Experience in customer service, retail, office administration, or call centers is a plus ).

• Skills: Comfort making direct phone calls; strong basic math and spreadsheet skills; familiarity with Google Workplace, Microsoft Office (Word, Excel), and Clio (or other file management software).

• Traits: A confident, polite phone voice; strong personal integrity; high attention to detail; a desire to learn and grow within a supportive team environment.

At Correa Law, we don't just practice law—we build a community. We believe a firm should be a place where both clients and team members prosper. Built on a foundation of respect, learning, and collective success, our firm offers an environment where an Administrator can drive real impact.

What we live by:

• People-First Integrity: Absolute transparency and deep respect define every interaction—whether with clients, vendors, or team members.

• Commitment to Growth: We actively invest in your professional path through continuous education and structured mentorship.

• A Standard of Excellence: Excellence is our baseline. You will collaborate with a team dedicated to executing at the highest level, giving you the runway to do your absolute best work.