Administrative Assistance Specialist

Sempra: Advancing a Better Future for All

At Sempra, a better world begins with better energyand with people who want to make a difference. That's why we're tackling the biggest challenges facing our industry while building a high-performance culture where you can do your best work. Together, our teams support nearly 40 million consumers across the U.S. We're consistently recognized for our long-standing commitment to training, development and inclusion, and we pride ourselves on being a collaborative workplace where diverse perspectives and experiences are valued. Here, you'll have the opportunity to grow your career and help build a better energy futurefor everyone.

Primary Purpose

This position administers a range of administrative services with full proficiency, anticipating routine needs and improving standard processes. Coordinates cross-functional logistics, documents, and communications so teams meet deadlines and compliance requirements. Supports Sempra's Controller & Chief Accounting Officer's teams, including the Assistant Controller, corporate accounting, SEC financial reporting, and accounting research teams.

Duties and Responsibilities

• Assists with setting up new vendors, creating new or increasing balances on existing POs, monitors contract renewals, tracks purchase requisitions, invoices and payments.
• Assists with logistics for onboarding, offboarding and transferring employees.
• Uses business applications, including Ariba, SAP, SHOP Ordering, Access Manager, MyTime, AgileOne, DocuSign, Microsoft 365, and more.
• Operates printers, copy machines, and scanners.
• Owns end-to-end meeting coordination for cross-functional stakeholders, including agendas, minutes, follow-ups, and action tracking.
• Builds and maintains structured electronic records and retention folders that meet policy requirements.
• Prepares draft spreadsheets, trackers, and basic dashboards from source data for manager review.
• Serves as the primary contact for vendors for routine office services and supplies, ensuring cost-effective reorders.
• Supports small event logistics (internal workshops, town halls) and coordinates attendee communications.
• Triages and resolves routine inquiries from employees or external parties, escalating nonstandard requests.
• Performs other duties as assigned.

Qualifications

Education: High school diploma or equivalent is required.

Experience: Typically requires 3 years of related experience. Must reside in Southern California or be willing to relocate upon hire.

Knowledge, Skills and Abilities

• Good organization skills, attention to detail, and proactive thinking, with ability to juggle multiple tasks
• Team player - always willing to help when can.
• Ability to prioritize competing requests and adjust support accordingly.
• Ability to resolve non-routine administrative issues using precedent and judgment.
• Ability to work with limited supervision while adhering to standards.
• Knowledge of end-to-end administrative support processes within an assigned function or team.
• Knowledge of internal policies, approval paths, and office protocols.
• Skill in explaining administrative procedures and requirements to colleagues.
• Skill in maintaining consistency and confidentiality across multiple work streams.

Work Schedule

HYBRID: Work a combination of onsite and remote days each week, typically 4 days per week onsite.

Area of Interest

Accounting/Finance

Full Time/Part Time

Full-time

Posting End Date

Aug 26, 2026

Total Rewards Philosophy

Note: Sempra strives to ensure that employees are paid equitably and competitively. Starting salaries may vary based on factors such as relevant experience, qualifications, and education.

Sempra offers a competitive total rewards package that goes beyond base salary. This position is eligible for an annual performance-based incentive (bonus) as well as other merit-based recognition. Company benefits include health and welfare (medical, dental, vision), employer contributions to retirement benefits, life insurance, paid time off, as well as other company offerings such as tuition reimbursement, paid parental leave, and employee assistance programs.