Business Manager

Business Manager

The position has responsibility and accountability for all issues affecting the Neurology Service line in consultation with the Chief of Neurology. The Business Manager independently plans and studies the operations within the Service for the purpose of evaluating administrative methods, procedures, workflow, personnel utilization, organization, communication, planning, training, arrangement of space, equipment utilization regarding clinical performance. The incumbent is expected to develop and implement recommendations concerning workload management, budget forecasting, accounting and financial reporting requirements, the optimum mix of staff in consideration with operating costs, program effectiveness, introduction of improvements to work methods and processes and assessing the productivity of employees; managed care; logistics (supply and equipment); facilities management; automation management and patient administration (third party collections, medical records and medical coding).

Major duties and responsibilities include:

• Responsible for briefing the Chief of Neurology on priority operational and administrative items for the service line and acts congruently or on behalf of the Chief of Neurology in connection with management problems, serving as the liaison for professional clinical, technical and administrative staff to the Chief of Neurology.
• Monitors provider-specific productivity in collaboration with the Chief of Neurology and reports any existing part-time physician hours to the Chief of Staff.
• Develops short- and long-term staff utilization plans and requirements. Analyzes changes in staffing requirements, organizational structural changes and alignment assuring positions provide optimum balance between economy, efficiency and skill utilization. This includes analyzing staff productivity to determine needs/excess etc.
• Serves as an administrative advisor to the Chief of Neurology. As such, the incumbent provides a key role in assisting the Chief of Neurology in the development and implementation of policies and procedures, both long and short-range planning, budget guidelines, and proposals for efficient and effective utilization of resources and the operation of the division. The policies and procedures concern all aspects of the organization including budget and fiscal management, supply, service and equipment procurement, human resources and workforce utilization, contract negotiations, initiation and oversight, construction and renovation, and space utilization.
• Performs and/or directs special studies and projects for the Chief of Neurology, some highly confidential and complex in nature.
• Analyzes proposals and provides the Chief of Neurology with an objective opinion before a final decision is made.
• Serves as the focal point for all communication flow for the Neurology Division.
• Responsible for the management of all administrative processes through appropriate utilization of Neurology staff. He/she is expected to be well versed in governmentwide and VA requirements to manage the administrative functions of the Neurology workforce. Coordinates the implementation of internal policies and programs emphasizing, but not be limited to, those areas related to increasing patient satisfaction with maximizing employee productivity.
• Responsible for identifying budget needs and negotiates with management to arrive at appropriate funding levels that make the most effective use of resources. Typical duties include defining budget requirements, executing approved funds, tracking special funded positions and analyzing actual vs planned, etc.
• Responsible for overseeing all acquisition processes within Neurology and is the liaison with contractors.
• Responsible for the oversight of the Service Line's human capital resources and the associated policies and procedures necessary to meet effective staffing levels and utilization.
• Ensures, annual performance appraisals, merit promotion actions, counseling and disciplinary actions are completed in accordance with current regulations and within established timeframes, maintaining expert knowledge of VA/Local AFGE master agreement coordinates AFGE involvement with personnel related matters.

Performs other duties as assigned.

Work Schedule: Monday - Friday 8:00am - 4:30pm

Telework: Not Eligible

Virtual: This is not a virtual position.

Position Description/PD#: Business Manager / PD026340

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Authorized

PCS Appraised Value Offer (AVO): Not Authorized