Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join our client in Portland, Oregon on a Contract basis. This role supports day-to-day accounting operations with a strong emphasis on accounts payable accuracy, vendor communication, and timely transaction processing. The ideal candidate is detail-oriented, comfortable working in NetSuite, and able to manage multiple priorities while maintaining organized financial records.

Responsibilities:

• Process vendor invoices in NetSuite, ensuring each entry is recorded accurately with the correct general ledger coding, dates, terms, and payment details.

• Verify that required purchasing documentation, including purchase orders and receipt records, is complete before invoices are finalized.

• Communicate with vendors to obtain outstanding invoices related to received goods, recurring charges, service fees, and utility expenses.

• Review landed cost activity tied to work-in-progress inventory to confirm freight and related inbound charges are captured appropriately.

• Audit, code, and record corporate credit card activity while gathering supporting receipts and allocation details from cardholders.

• Prepare monthly employee reimbursement entries and confirm all pending submissions are collected for timely processing.

• Maintain vendor information and keep records aligned with the AP automation platform

• Perform recurring reviews of accounts payable activity to identify missing items, resolve discrepancies, and support transaction completeness.

• Monitor shared accounting inboxes daily, respond promptly to vendor questions, and direct messages to the appropriate team members when needed.

• Provide general administrative and operational support to the accounting team as priorities shift.

• Experience supporting accounts payable and broader accounting operations in a detail-focused business environment.

• Proficiency with NetSuite or similar ERP system, including invoice entry, coding, and transaction posting.

• Working knowledge of billing processes, account reconciliation, and financial record maintenance.

• Ability to review documentation carefully and ensure accuracy across invoices, expenses, and vendor records.

• Strong written communication skills for responding to vendors and coordinating with internal stakeholders.

• Effective organizational skills with the ability to manage deadlines and handle a steady volume of transactions.

• Familiarity with accounts receivable and other general accounting functions is preferred.