Entry Level Administrative Assistant

Job Description

Job Description

As an Administrative Assistant at Power-Flo Technologies , you’ll play a vital role in keeping our daily operations running smoothly. Your work will directly support our Accounts Receivable, Accounts Payable, Sales, and Operations teams—helping ensure accuracy, efficiency, and a positive experience for our customers, vendors, and visitors.

Salary Range: $17 - $19/hour

Full-time, on-site role. Monday - Friday.

Benefits Package

• Health insurance (medical, dental, vision)
• PTO program and paid holidays
• 401K
• EAP
• ESOP (Employee Stock Ownership Plan)
• Company provided life insurance (after 1 year of employment)
• On-the-job training
• Opportunities for growth

What You’ll Do Every Day

You’ll be trusted with essential responsibilities that keep our business running, including:

• Supporting AR, AP, and Sales teams with credit card processing, vendor setup, invoice retrieval, shipping documentation, and email management
• Entering and maintaining accurate data for warehouse and counter sales operations
• Greeting visitors and managing a multi-line phone system with professionalism and warmth
• Scanning, printing, filing, and organizing documents
• Sorting and distributing incoming mail, preparing outgoing mail, and tracking packages
• Making routine trips to the bank and post office using a company vehicle
• Managing the Accounts Payable inbox and related correspondence
• Assisting with additional administrative and office duties as needed

Your attention to detail and reliability will help ensure smooth workflows across multiple departments.

What You Bring

You don’t need years of experience—what matters most is your mindset and your motivation to learn.

• Eagerness to gain hands-on office and administrative experience
• Ability to manage your time, prioritize tasks, and multitask effectively
• Strong written and verbal communication skills
• High attention to detail with solid organizational skills
• Basic math proficiency
• Working knowledge of Microsoft Word and Excel
• Comfort with computers and a willingness to learn new systems
• Valid, clean driver’s license for daily trips to the bank and post office using a company vehicle

Physical Requirements:

• Ability to sit for prolonged periods of time (with accommodations upon request)
• Ability to utilize a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods of time (with accommodations upon request)

Power-Flo Technologies is the premiere provider of supplies, services, and solutions to the electrical, industrial, mechanical, and automation industries.

Learn more about us here:

Follow us on LinkedIn: -flo-technologies

About Us

We are an equal opportunity employer. Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa currently. Power-Flo Technologies and its subsidiaries participate in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.

Power-Flo Technologies is a unique Family of Companies consisting of distributors, fabricators, manufacturers and motor and pump repair firms serving the New York metropolitan and New England areas. We are a Master Distributor and Manufacturers Representative with REAL SYSTEMS SOLUTIONS.