Project Manager, Real Estate & Capital Projects

Summary: Overview The Real Estate and Capital Projects (RECAP) team is looking for a subject matter expert in real estate planning to help us improve and grow our programs into new locations across the nation. This work enables the ASPCA to support more animals, pet owners, and communities than ever before. The Real Estate and Capital Projects team is dedicated to planning, building, and renovating functional spaces to ensure our staff can carry out the ASPCA’s life‑saving work. Who We Are The Real Estate & Capital Projects team builds infrastructure and foundation to serve the organizational needs. RECAP partners with other departments to improve and/or create new spaces to support the organization’s mission and work. RECAP also strategizes portfolio planning and manages leases and plans for future demands. What You’ll Do The Project Manager, Real Estate & Capital Projects will assume responsibility for overall construction of projects assigned. A successful candidate must possess the knowledge, experience, and confidence to engage and professionally interact with internal and external support teams. The person in this role will provide project management support for assigned projects across a portfolio including all aspects from inception to completion. Our ideal candidate possesses an understanding of the space design process, develops programming data, and implements into viable schematic designs. The role, Capital Projects will assist with implementation and management of designs through use of professional services (architectural, engineering, general contractors, Furniture, Fixtures, & Equipment specialists) and will support the Director and Vice President, Real Estate and Capital Projects on all projects as needed. Our selected candidate will be expected to perform all duties in full support of ASPCA brand, understanding that the positive and effective execution of these duties is instrumental to the ASPCA’s core business – the protection and welfare of animals. Project Manager, Real Estate & Capital Projects reports directly to the Vice President, Real Estate & Capital Projects and has no direct reports. Where and When You’ll Work This is a hybrid position and will require occasional commuting to New York area ASPCA locations along with travel to ASPCA locations in other states. Ability and willingness to travel up to 20% annually, as needed. What You’ll Get Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, remote roles location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future. $113,000 - $118,000 annually Benefits At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to: Affordable health coverage, including medical, employer-paid dental and optional vision coverage. Flexible time off that includes vacation time, paid personal time, sick time, bereavement time, paid parental leave, and 10 company paid holidays that allows you even more flexibility to observe the days that mean the most to you. Competitive financial incentives and retirement savings, including a 401(k) plan with generous employer contributions — we match dollar‑for‑dollar up to 4% and provide an additional 4% contribution toward your future each year. Robust professional development opportunities, including classes, on‑the‑job training, coaching and mentorship with industry‑leading peers, internal mobility, opportunities to support in the field and so much more. Responsibilities Responsibility buckets are listed in general order of importance. They include, but are not limited to: Project Management: Assist with management of projects across portfolio. Partner with ASPCA personnel to develop project program. Assist research to identify potential real estate opportunities. Partner with architects and engineers to develop plans, specifications, schedules, budgets, etc. for various assigned projects. Partner with internal support teams (IT, Legal, Facilities, etc.) to develop a holistic approach to project completion. Oversee performance of contractors and ensure adherence to plans/specifications. Develop RFP’s for solicitation of proposals for professional services and general contractors. Assist all vended suppliers on assigned projects. Assist with management and guide vended teams from inception through completion on assigned projects. Assist Director/VP with the day‑to‑day construction operations and projects. Manage close‑out process with various ASPCA teams and outside services. Work with financed team to review requisitions and process payments. Develop and maintain project schedules; weekly and monthly as needed. Assist with development of project budgets. Track project tasks and project completions for RECAP, provide progress reporting on assigned projects. Assist and perform miscellaneous tasks related to the RECAP department. Space Management/Design Development: Develop, maintain, and oversee an inventory of ASPCA building and space data using space management software and other methods as appropriate. Oversee the planning of projects involving space use changes. Assist in the management, planning and coordination of appropriate space change initiatives and projects across portfolio. Analyze impact of new construction and renovation on space planning. Provide move management for occupants affected by new construction, renovation, or space use changes. Organize and oversee all building and site data including plans, drawings, specifications, and construction documents. Qualifications Skilled at interpreting construction documents and floor plans required. Solid understanding of interior design process; demonstrated ability to perform 2D layouts and interpret program requirements. Familiarity with Real Estate Management software required. Familiarity with Construction Management software required. Proficiency with Bluebeam strongly preferred. Ability to lead and manage small to mid‑sized projects. Strong quantitative and qualitative data skills. Proficiency in MS Office, Excel. Solid understanding of scheduling process and development. Solid understanding of general construction administration and procedures. Solid understanding of accounting and financing of construction projects. Strong verbal and written communication. Ability to learn quickly and work both independently and as a team member to prioritize and handle multiple tasks. Ability to exemplify ASPCA’s core values and behavioral competencies. Education and Work Experience Bachelor’s Degree in relevant field required (Architecture, Real Estate, Engineering, etc.) or equivalent work experience. 5-10 years relevant real estate experience (architecture, construction, real estate development) required. Language English (required). #J-18808-Ljbffr