Accounts Receivable/Billing Specialist

Job Description

Job Description

We are looking for an experienced Accounts Receivable/Billing Specialist to support a busy construction-focused operation. This role is well suited for an organized, detail-oriented accounting specialist who can manage billing, receivables, and project documentation with a high level of accuracy. The position works closely with internal partners and customers to keep invoicing, collections, and account records current in a deadline-driven environment.

Responsibilities:
• Coordinate administrative and billing activities tied to new and active projects, ensuring each assignment is set up correctly and supported throughout the billing cycle.
• Establish and maintain customer and job records within company systems so project and financial information remains accurate and up to date.
• Create, review, and issue invoices in a timely manner, following contract terms and project requirements.
• Track receivable aging, communicate with customers regarding past-due balances, and help drive prompt payment resolution.
• Prepare required payroll-related compliance documents and lien waiver paperwork for customer submission when applicable.
• Manage collection efforts effectively while partnering with internal teams to support consistent cash flow.
• Organize accounting documentation and project files in line with recordkeeping standards so information is easy to access for authorized staff.
• Follow company procedures and contribute to training, safety, and continuous improvement initiatives as needed.• At least 5 years of experience handling billing and accounts receivable activities within the construction industry.
• Associate degree or comparable practical experience in accounting, finance, or a related business function.
• Solid understanding of project-based accounting practices and construction-related administrative processes.
• Demonstrated experience with commercial collections, cash application, and customer billing workflows, including AIA billing.
• Proficiency with Microsoft Office and comfort learning and using business software applications.
• Strong attention to detail, organization, and accuracy when managing invoices, records, and payment activity.
• Effective written and verbal communication skills with the ability to work well across teams and with customers.
• Ability to manage multiple deadlines in a fast-paced setting while maintaining responsiveness and professionalism.