Administrative Assistant

The Law Offices of Gary Martin Hays & Associates has an immediate part-time, in-office opening for an Administrative Assistant in our Bookkeeping and Accounting department. Administrative support, or financial services support and clerical experience is preferred. The successful candidate MUST be detail-oriented, organized, have excellent customer service and people skills, have excellent verbal, listening and written communication skills, have the ability to work in a fast-paced environment and have exceptional problem-solving skills. No legal experience is required, but is helpful. Any offer of employment is contingent upon passing a background check. If you feel you meet these qualifications, please apply today to become part of a passionate and dedicated legal team! This is an in-office position at our Duluth, GA location. Responsibilities: Provide administrative support to the Bookkeeping and Accounting Department. Prepare, organize, scan, and maintain financial and accounting documents. Accurately enter data into accounting and case management systems. Assist with processing incoming mail, invoices, and vendor correspondence. Maintain electronic and physical filing systems while ensuring confidentiality of financial and client information. Answer and route department phone calls and respond to internal inquiries in a professional manner. Coordinate with attorneys, paralegals, and other staff to obtain information needed for financial processing. Schedule meetings and maintain departmental calendars as needed. Qualifications: One or more years of administrative, bookkeeping, accounting, or office support experience preferred. Strong organizational skills with exceptional attention to detail. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Professional demeanor with excellent interpersonal and customer service skills. Ability to handle confidential information with discretion.

• Provide administrative support to the Bookkeeping and Accounting Department. • Prepare, organize, scan, and maintain financial and accounting documents. • Accurately enter data into accounting and case management systems. • Assist with processing incoming mail, invoices, and vendor correspondence. • Maintain electronic and physical filing systems while ensuring confidentiality of financial and client information. • Answer and route department phone calls and respond to internal inquiries in a professional manner. • Coordinate with attorneys, paralegals, and other staff to obtain information needed for financial processing. • Schedule meetings and maintain departmental calendars as needed.