Executive Assistant

Job Description

Job Description

We are looking for an experienced and dependable Executive Assistant to provide broad support to a home office in Newport Beach, California. This position combines executive scheduling, travel coordination, bookkeeping assistance, property-related administration, and personal support in a hybrid environment. It is a part-time contract opportunity expected to begin as a 3-month engagement with the possibility of becoming a long-term role. The ideal candidate is organized, discreet, self-sufficient, and comfortable working in a structured but relaxed, pet-friendly setting.

Responsibilities:
• Oversee a dynamic calendar by arranging meetings, appointments, and personal commitments while keeping priorities aligned.
• Prepare meeting materials, capture key discussion points, and track follow-up items to help ensure timely completion of next steps.
• Support day-to-day bookkeeping tasks in QuickBooks, including expense entry, balance tracking, and maintenance of accurate financial records.
• Review and reconcile bank and credit card activity and organize documentation for accounting support and reporting needs.
• Act as a point of coordination for properties by communicating with vendors, tenants, contractors, and property managers as needed.
• Maintain organized records related to leases, maintenance timelines, invoices, and other property documentation.
• Arrange business and personal travel, including flights, lodging, ground transportation, dining reservations, and detailed itineraries.
• Assist with household and personal administrative needs such as deliveries, appointments, errands, and special projects connected to the home office.