Executive Assistant

*hiring on behalf of our client Title: Executive Assistant Time: Full-Time Location: Hybrid (Chicago) Compensation: $70,000/y (flexible) The Company Our client is an online holistic wellness transformation platform dedicated to helping individuals overcome pre-existing conditions through structured, guided programs. They focus on addressing root causes of imbalance through a systematic approach to restore the body and support overall wellbeing. Role Overview As the Executive Assistant, you will serve as the CEO’s right hand and operational anchor. Your primary responsibility is to protect executive focus, translate vision into execution, and ensure priorities move forward without friction. Key Responsibilities Manage CEO calendar and workflow, including meeting coordination, agendas, and follow-ups Actively listen during live meetings to extract key decisions and action items instantly Translate discussions into structured next steps and input data simultaneously into CRM and project management tools Coordinate communications between the CEO, operations, clinical teams, and clients Prepare reports, detailed briefs for client calls, and high-level presentations Monitor key initiatives and track commitments to ensure accountability and timely execution Manage email correspondence and serve as a liaison for internal and external stakeholders Coordinate operational tasks including order processing, shipping logistics, and purchase orders Anticipate executive needs and remove bottlenecks to protect leadership focus Maintain accuracy across all documentation systems, calendars, and communication threads Qualifications Previous experience as an Executive Assistant or in a high-level administrative support role Exceptional attention to detail and ability to execute tasks in real time Strong proficiency with CRM software, project management tools, and Google Workspace or Microsoft Office Advanced active listening skills with the ability to distill complex dialogue into clear deliverables Proven ability to manage multiple priorities and adapt quickly in a fast-paced environment Excellent written and verbal communication skills Ability to handle sensitive and confidential information with extreme discretion Strong organizational and time-management skills with a proactive approach to problem-solving #J-18808-Ljbffr