Administrative Assistant 1

NY HELP No Agency State Police, Division of Title Administrative Assistant 1 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address Forensic Investigation Center City Albany State NY Zip Code 12226 Duties Description Open, review, sort and distribute incoming mail, correspondence, and e-mails.Research background information necessary for preparing correspondence and draft responses.Review outgoing correspondence for clarity, content and proper grammatical usage.Answer telephone and greet visitors to the office responding to and redirecting all inquiries as appropriate.Coordinate information flow within office ensuring uniformity of office policies and procedure and resolve administrative and operational problems.Type correspondence, documents and records.Maintain file system for office.Order office supplies and schedule maintenance and repair of office equipment.Schedule meetings and maintain calendar.Make travel arrangements and prepare travel vouchers. Minimum Qualifications One (1) year permanent service as a New York State employee in a title allocated Salary Grade 6 or higher,ORHigh School Diploma and two (2) years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.Candidates must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems, be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access, and Excel.Minimum qualifications must be met by the closing date of the posting. Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at View phone number on click.appcast.io or View email address on click.appcast.io. Some positions may require additional credentials or a background check to verify your identity. Name Mr. Christopher Siciliano, Director of Human Resources Telephone View phone number on click.appcast.io Fax Email Address View email address on click.appcast.io Address Street 1220 Washington Avenue Building 22 City Albany State NY Zip Code 12226 Notes on Applying Kindly submit a cover letter, complete resume and proof of education via Email to View email address on click.appcast.io. Place in the subject line: Administrative Assistant 1Applicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review. Applicants must clearly demonstrate satisfaction of the minimum qualifications as described in the job posting by including this information in their resume; credit will not be given for experience or education that is not listed directly on the resume (e.g. in a cover letter or other supporting application materials). All statements are subject to verification, including transcript review.