Administrative Assistant

Job Description

Job Description

Part-Time Administrative Assistant (Temporary / Potential Long-Term Assignment)

Location: Albany, NY

Schedule: Monday-Friday, 9:00 AM - 1:00 PM (20 hours per week)

Our client in Albany is seeking a reliable and organized Administrative Assistant to support daily office operations in a professional office environment. This is a part-time temporary position with the potential to become a long-term assignment for the right candidate. The ideal individual will be detail-oriented, proactive, and comfortable managing a variety of administrative, reception, and office support responsibilities.

Key Responsibilities:

• Provide front desk coverage from 9:00 AM - 1:00 PM, including greeting visitors, answering phones, and directing inquiries.
• Conduct daily office walkthroughs to ensure conference rooms, reception areas, kitchens, and common spaces are organized and presentable.
• Coordinate conference room scheduling and assist with meeting preparations, including ordering breakfast and lunch when needed.
• Manage office supply inventory and place orders for supplies, kitchen items, and other office necessities.
• Monitor incoming deliveries and coordinate messenger services as requested.
• Assist with office organization projects, including document retention, storage management, e-waste coordination, and general office upkeep.
• Scan and digitize paper records into the company's document management system.
• Support administrative projects such as typing, editing, and data entry as needed.
• Coordinate service requests for office equipment, including printers and coffee machines.
• Assist with workstation setup and breakdown for new hires and departing employees.
• Support attendance tracking and other general administrative functions.

Qualifications:

• Previous administrative, office support, receptionist, or customer service experience preferred.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to prioritize multiple tasks and adapt to changing priorities.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Comfortable performing light physical tasks such as standing, lifting, moving boxes, and organizing office materials.

This is an excellent opportunity for someone who enjoys keeping an office running smoothly, takes pride in maintaining an organized workspace, and is looking for a flexible part-time schedule with the potential for long-term employment.