Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to join a construction and contractor organization in Vallejo, California on a contract basis with the potential for a permanent position. This position focuses on accurate project billing, invoice preparation, and administrative coordination in support of multiple active jobs. The ideal candidate is comfortable working with spreadsheets and project tracking tools, has a strong sense of accuracy, and can communicate effectively with project and operations teams.

Responsibilities:
• Prepare and customize customer invoices according to project and client-specific billing requirements.
• Review billing activity to identify outstanding, incomplete, or unsent invoices and follow up to keep records current.
• Enter billing data, change orders, and related project information into tracking systems and Excel spreadsheets with a high level of accuracy.
• Partner with Project Managers and the Operations Manager to maintain up-to-date billing details across active projects.
• Coordinate project-related administrative tasks, including scheduling meetings, preparing agendas, and documenting notes.
• Update weekly crew and billing roll-up reports to reflect current labor and project information.
• Assemble bid documentation, generate invoices, and assist with routine reporting for internal tracking.
• Respond to questions and information requests while maintaining organized digital and manual filing systems.
• Perform general administrative support such as scanning, copying, filing, typing, and handling confidential records appropriately.• At least 2 years of experience in billing, clerical accounting, or a related administrative support role.
• Associate degree or comparable hands-on experience in clerical accounting or office administration.
• Strong Excel skills with the ability to manage project billing data and generate accurate reports.
• High level of attention to detail and comfort working with numbers in a fast-paced environment.
• Proven data entry ability with a strong emphasis on speed and accuracy.
• Experience entering invoices, vendor invoices, billing statements, and related financial documentation.
• Ability to support multiple projects at once while staying organized and meeting deadlines.