Accounts Payable Specialist

Job Description

Job Description

Seeking Accounts Payable Specialist for a property management/real estate owner-operator. The accounts payable clerk ensures the timely processing of vendor invoices and expense vouchers. Ensures that Company policies and procedures are dutifully applied to invoices, purchase orders, expense reports, and other types of company expenditure vouchers. Responsible for accounts payable activities in multiple real estate entities/business units and in multiple states. Must possess attention to detail with the capability for autonomous work and a demonstrated ability to work with a leadership team. Must be hands-on and willing to handle a variety of clerical duties, be flexible yet thorough and possess the ability to manage multiple tasks efficiently while working productively in a fast-paced, team-oriented environment.

Primary responsibilities:

• Achieves settlements of invoices, debts, liabilities, and obligations, and controls expenses by receiving, processing, verifying, and reconciling invoices
• Ensures vendors and payees are legitimate and properly authorized, including verifying federal tax ID numbers and reviewing W-9 forms
• Ensures that expenses are recorded to the correct vendor and business entity such that annual 1099s will be accurate and that vendor ledgers will properly reflect the history of bills and payments for each vendor
• Pays vendors and other payees by scheduling and preparing checks
• Resolves and reconciles purchase orders, contracts, invoices, payments, and related documentation discrepancies.
• Consistently applies company policies to ensure each document is fairly and accurately recorded in the accounting system.
• Uses property management accounting system and related subsystems to maintain accurate accounting ledgers and proper posting
• Reports on cash shortages as needed
• Responsible for reconciling invoices, payments, credit memos, and related documentation to ensure that all payments are accurately recorded
• Maintains records of all invoices, reports, receipts, and checks by saving documents in Company document storage facilities, including computerized and hard copies.
• Maintains confidentiality of organizational records, payments, transactions, and all stakeholders
• Routing invoices for approval manually and electronically
• Ensures supporting documentation is stored and attached as necessary to outgoing payments
• Responds to vendor inquiries
• Copying, scanning, filing, and other administrative tasks
• Providing support for additional accounts payable functions
• Creating, preparing, and reviewing reports for management and other stakeholders
• Participating in the production of annual 1099 and other statutory reporting responsibilities
• Performing additional duties as assigned

The ideal candidate should possess the following:

• 1-5 years of Accounts Payable experience
• Working knowledge of accrual and cash basis accounting practices
• Working knowledge of Real Page Financial Sweet
• Prior experience with commercial real estate accounting or construction accounting
• Strong interpersonal communication, follow-up, problem-solving, and creative thinking skills
• Attention to detail, excellent organizational skills, and ability to multi-task.
• Self-motivated mindset with advanced people skills
• Prior experience working with teams and team members in an office environment
• Prior experience and proficiency using enterprise resource planning (ERP) software and/or enterprise accounting systems
• Prior experience and proficiency using Microsoft Office applications, including Outlook, Excel, and Word
• Prior experience using and properly responding to email in an office environment
• Excellent customer service skills
• Excellent oral and written communication skills

Qualifications:

2 years experience in Accounts Payable or Accounting

Employee Benefits

• Flexible hybrid schedule
• Paid National Holidays with additional floating holidays available
• Vacation leave and sick leave
• Paid Volunteerism program
• Health, Dental, and Vision
• Flexible Spending Account
• Life Insurance, AD&D
• 401K with match.
• Employee Assistance Program