Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily front office operations for an education-focused organization in Schenectady, New York. This Contract position plays an important role in keeping administrative processes organized, welcoming visitors, and ensuring timely communication with families and staff. The ideal candidate is comfortable handling clerical tasks, managing schedules, and maintaining accurate office records in a fast-paced environment.

Responsibilities:
• Support the main office with day-to-day administrative activities to help maintain smooth operations.
• Prepare, organize, and process documentation with a strong focus on accuracy and completeness.
• Greet visitors upon arrival, manage sign-in procedures, and direct guests appropriately.
• Respond to parent inquiries professionally and provide clear, timely updates or information.
• Generate routine reports and compile data for office and administrative needs.
• Coordinate calendars, appointments, and meeting schedules to support staff and office priorities.
• Answer incoming calls and assist with general reception coverage as needed.• Experience in administrative support, office coordination, or a similar clerical role.
• Ability to manage inbound calls, greet visitors, and provide attentive front desk support.
• Strong data entry skills with careful attention to detail and accuracy.
• Proficiency in handling paperwork, maintaining records, and organizing office documents.
• Effective verbal and written communication skills for interacting with parents, visitors, and staff.
• Ability to prioritize multiple tasks and remain organized in a busy office setting.
• Previous experience in an education or school office environment is preferred.