Bookkeeper & Office Coordinator

BookkeeperTISAS Arms Corp · Buford, Georgia · Full-Time · Hourly Non-Exempt · Reports to VP of Finance & OperationsThis is a full-time position classified as Hourly Non-Exempt under the Fair Labor Standards Act. Bookkeeping work primarily involves the application of established accounting procedures and does not qualify for the Administrative or Professional exemptions. The employee is paid an hourly rate for all actual hours worked and is eligible for overtime compensation at 1.5x the regular hourly rate for all hours worked in excess of 40 per workweek. Accurate time tracking is required.About TISAS Arms CorpTISAS Arms Corp is the U.S. operating division of T?SA? — Trabzon Silah Sanayi A.?. — a Turkish firearms manufacturer founded in 1993 and recognized worldwide for engineering quality, manufacturing precision, and competitive value. From our distribution facility in Buford, Georgia, we receive firearms direct from our Trabzon manufacturing facility and ship to a growing dealer network across the United States.Position SummaryThe Bookkeeper is the day-to-day owner of TISAS Arms Corp's financial recordkeeping. Reporting to the Director of Finance & Operations, this role handles accounts payable and receivable, bank and credit-card reconciliations, general-ledger maintenance, expense-report processing, sales-tax filings, and support for month-end close. The Bookkeeper also plays a critical role supporting the company's regulated cost accounting: reconciling import costs from Trabzon shipments, tracking landed costs, and coordinating with the Compliance Manager on quarterly TTB Firearms and Ammunition Excise Tax (FAET) filings.This is a hands-on, high-volume role suited to an organized, detail-driven professional who thrives on clean books and predictable close cycles. The Bookkeeper works closely with the Director of Finance & Operations, Compliance Manager, Operations Manager, external tax preparers, and TISAS HQ in Trabzon.Key ResponsibilitiesAccounts Payable and ReceivableEnter vendor invoices into the accounting system, verify accuracy against purchase orders, and route for approval per company policy.Process weekly vendor payment runs (ACH, wire, and check) in coordination with the Director of Finance & Operations.Maintain vendor master data, including W-9 collection, ACH banking details, and payment terms.Generate and issue customer/dealer invoices; apply payments; follow up on aging receivables.Maintain the accounts receivable aging report and escalate significantly overdue accounts to management.Bank, Credit Card, and Account ReconciliationsPerform monthly bank reconciliations for all TISAS Arms Corp operating and payroll accounts.Reconcile corporate credit card statements against submitted receipts and expense reports; flag missing documentation.Reconcile intercompany and clearing accounts on a monthly basis.Investigate and resolve reconciling items promptly.General Ledger and Month-End CloseRecord recurring and standard journal entries, including accruals, prepayments, and depreciation.Support the monthly close process, including preparation of trial balance, close checklists, and standard financial reports.Maintain the chart of accounts under the direction of the Director of Finance & Operations.Assist with year-end close, audit preparation, and coordination with external tax preparers.Payroll SupportSupport payroll processing through the company's HRIS/payroll platform, including time-and-attendance import, review, and reconciliation.Record payroll journal entries and reconcile payroll liability accounts.Assist with quarterly and annual payroll tax filings in coordination with the payroll provider.Sales Tax, TTB Excise Tax, and Regulated Cost AccountingPrepare and file state and local sales tax returns in Georgia and any other applicable jurisdictions.Support the Compliance Manager with quarterly TTB Firearms and Ammunition Excise Tax (FAET) preparation, including gathering shipment data, applying the correct tax rate, and reconciling to A&D records.Track and reconcile landed cost accounting for inbound container shipments from Trabzon, including customs duties, freight, insurance, and broker fees.Coordinate with the customs broker to ensure timely invoice processing and correct duty/fee allocation.1099s, Fixed Assets, and Administrative SupportMaintain fixed-asset ledger, including additions, disposals, and monthly depreciation entries.Prepare and issue annual 1099-NEC forms for eligible vendors and contractors.Process employee expense reports in accordance with the Corporate Credit Card and Travel Expense policies; verify receipts and approve for reimbursement.Support ad-hoc financial analysis and reporting requested by the Director of Finance & Operations or CEO.Maintain organized, audit-ready financial documentation both digitally and in hard-copy files where required.Required QualificationsMinimum 2 years of full-cycle bookkeeping experience in a small-to-mid-sized business environment.Solid working knowledge of standard bookkeeping principles including double-entry accounting, accruals, reconciliations, and month-end close.Fluency in Microsoft Office, particularly Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, filtering, formatting), Outlook, and Word.Experience with a modern accounting or ERP system (QuickBooks Online, Xero, Sage, NetSuite, Microsoft Dynamics, or comparable).Excellent attention to detail and accuracy; ability to identify and investigate discrepancies without prompting.Strong organizational skills; ability to manage multiple deadlines including weekly, monthly, and quarterly close cycles.Professional written and verbal communication skills; ability to interact courteously with vendors, dealers, and internal team members.High integrity and discretion — this role has visibility into sensitive financial, vendor, and payroll information.Eligible to possess firearms under federal law (18 U.S.C. § 922(g)) and Georgia law, as this role has facility access alongside firearms inventory.U.S. work authorization (no sponsorship available). Must pass a comprehensive pre-employment background check (including criminal history and credit check, given the fiduciary nature of the role) and pre-employment drug screen.Preferred QualificationsBONUS: Familiarity with Microsoft Dynamics 365 Business Central — TISAS Arms Corp's ERP platform.Associate or Bachelor's degree in accounting, finance, business administration, or a related field.Bookkeeping certification (AIPB Certified Bookkeeper, NACPB Certified Public Bookkeeper, QuickBooks ProAdvisor, or equivalent).Prior experience in a firearms, sporting goods, defense, or other regulated inventory industry.Experience with multi-state sales tax filings and modern sales-tax automation tools (Avalara, TaxJar, or similar).Experience with import cost accounting, including customs duties, freight allocation, and landed cost tracking.Familiarity with TTB Firearms and Ammunition Excise Tax (FAET) or comparable federal excise tax filings.Experience supporting external CPA or audit engagements.Bilingual English/Spanish or English/Turkish.Work Environment and Physical RequirementsThis is a primarily office-based role at the TISAS Arms Corp distribution facility in Buford, Georgia. The role is not remote-eligible. Occasional short walks through the warehouse for cost-code or shipment verification may be required.Sitting at a desk: Extended periods (up to 8 hours/day) at a computer workstation.Manual dexterity: Standard computer/keyboard use, filing, and light paperwork.Occasional lifting: Up to 25 pounds (accounting files, boxes of records, office supplies).Schedule: Standard business hours, Monday through Friday. Occasional additional hours near month-end close, quarter-end, and year-end may be required and will be paid at the applicable overtime rate.Travel: Minimal (less than 5%). Occasional travel to external accountant or bank meetings, if