Temp Recruiting Assistant

Job Description

Job Description

Title: Junior Recruiter - temp
Reports to: Director of Human Resources
Department: Human Resources
Location: 5350 Machado Road, Culver City, CA 90230
FLSA Status: Non-Exempt
Compensation: $26 - $28 per hour​​​
Program Hours: Monday – Friday, 8:00 am to 4:30 pm
Supervisory Responsibility: None

Position Summary

Perform a variety of duties related to full cycle recruitment, retention, and compensation. Source qualified candidates for open recruitments using job boards, conducting internet research, attending job fairs and other relevant sources. Utilize ATS for processing all candidates. Perform a variety of time-sensitive, skilled administrative and clerical duties directly related to human resources Records Management.



 

Essential Duties and Responsibilities

• Serve as the liaison and service point for hiring managers during the talent acquisition life cycle.
• Guide and collaborate with hiring managers in updating existing, or the creation of new job descriptions, the development of job offers; based on verified experience, education and competencies for the position, as well as providing recommendations for wages, based on ECF’s salary/wage matrix and market surveys.
• Manage the scheduling and conducting of phone screenings and in person interviews when applicable; with questions sourced by position requirements and the job description, while also rating candidates and providing guidance to the hiring manager; and when approved, producing and extending an offer letter, and scheduling the applicant for the new hire orientation.
• Responsible for maintaining and updating recruitment/applicant tracking portal, including updated requisitions, and the timeliness of applicant status, etc. and track all internal transfers following the internal transfer process.
• Ensure the scheduling of pre-employment meetings with final candidates, and explain the hiring process and provide documents or obtain signatures, including the processing of requests for prescribed background checks, DOJ clearance, TB testing etc.
• Process Staffing Requisitions to open recruitments and Personnel Action Requests (PARs) for transfers, changes, and terminations. Complete the e-forms and route for signatures. Ensure all paperwork related to the personnel action is submitted to the appropriate department(s) in a timely manner. Conduct follow up as needed.
• Assist with various projects including Open Enrollment, annual trainings, mailings, and special projects. Provide back-up for New Employee Orientation as needed. Create badges for new employees and replace badges as needed.
• Audits as required, related to data entry, employee files, tracking systems, etc.
• Provide back-up to receptionist covering the front desk as needed.

Other Duties

• Comply with ECF’s Injury and Illness Prevention Program. Ensure safe use and operation of tools and/or equipment.
• Comply with ECF policies and procedures, including mandated reporting requirements.
• Observe regular, on-site work hours.

Qualifications

Education/Licenses/Certifications: A bachelors’ degree in a related subject.
Experience: 1 year experience in full-cycle recruiting including writing and placing ads, interviewing techniques, salary negotiation, and on-boarding. Experience using an applicant tracking systems and on-line recruitment.

Knowledge/Abilities/Skills:

• Exposure to Labor Law and employment equity regulations.
• Skilled in sourcing qualified candidates using traditional and non-traditional means.
• Excellent writing skills to assist with job descriptions and reports.
• Skilled communicator with the ability to engage others and build relationships.
• Comfortable using technology and familiarity with applicant tracking software. 
• Highly organized with the ability to manage multiple projects simultaneously while being flexible as needs change.
• Ability to drive your own car to trainings and job fairs.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.

  Requirements

• Driving is an essential function of this position. Proof of valid California driver’s license, reliable transportation, evidence of state-mandated car insurance, and insurable driving record are required. While driving for work, should a need arise, the employee’s insurance is deemed primary and ECF’s coverage is secondary.
  Driving Disclaimer - Employees driving for company business must maintain a clean record and operate vehicles safely and responsibly. Company vehicles will be monitored and activity recorded. Violations of the driving policy may result in disciplinary action, including suspension of driving privileges, reassignment, or termination.

• Provide evidence of a negative TB test initially and every three years thereafter.

Work Environment

Work site is located in a building shared with a school for students (grades K–12) who have varying degrees of learning, behavioral, emotional, and developmental disabilities. Employee may encounter students who are in crisis, exhibiting emotional/psychological distress, or behaving in an aggressive manner. Environment may include frequent interruptions, loud noise, odors, varying indoor temperature, and drafts.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. 

• Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites.
• Ability to lift and carry materials weighing up to 10 pounds.
• Ability to read printed materials and on a computer screen.
• Ability to communicate in person and over the telephone

Equal Opportunity Employer:
Exceptional Children’s Foundation is an equal opportunity employer. We are on a mission to support independence, belonging and community. We strive to build a culture that is safe, respectful, fair, and supportive of all employees. We are proud to employ people of all backgrounds who possess the talent, energy, and focus to accelerate our vision forward.

Employment with Exceptional Children’s Foundation, aka ECF is at-will employment which means that ECF or the employee may terminate the employment relationship at any time, with or without cause, and with or without advance notice. ECF holds the right to modify the terms of employment, including but not limited to, job descriptions, duties, schedules, compensation, work locations, procedures, guidelines, practices or employee benefit programs with or without advance notice. I acknowledge and understand that the at-will nature of my employment relationship with ECF can only be changed by an express written agreement signed by the President/CEO of ECF and me .