Administrative Assistant

Client Overview

Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized Administrative Assistant to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.

Salary/Hourly Rate

$30/hr

Position Overview

The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.

Responsibilities Of The Administrative Assistant

• Provide administrative support to Brokers, Leasing Managers, and Operations staff.
• Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
• Maintain databases of current listings, tenant inquiries, and property information.
• Assist with document preparation, lease paperwork, and filing systems.
• Track deadlines for lease renewals, applications, and follow-up items.
• Support office operations, ordering supplies, and managing vendor communication.
• Greet guests, clients, and tenants at the front desk and maintain a professional presence.
• Prepare materials for internal meetings, client presentations, and property tours.
• Communicate with tenants and clients to assist with inquiries and scheduling needs.
• Take on additional tasks and special projects as assigned by leadership.

Required Experience/Skills For The Administrative Assistant

• 1 - 3 years of experience in an Administrative Assistant or front office role.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable working in a client-facing, deadline-driven environment.
• Ability to work independently and maintain a high level of professionalism.

Preferred Experience/Skills For The Administrative Assistant

• Previous experience in a real estate, leasing, or property management office.
• Familiarity with platforms like Yardi, AppFolio, or CRM systems.
• Interest in the NYC real estate market and property lifecycle.
• Ability to support multiple team members and adapt to shifting priorities.

Education Requirements

• Bachelors degree is preferred.

Benefits

• Potential for a temp-to-perm Administrative Assistant opportunity.
• Access to company listings, training, and real estate networking events.
• Direct support from experienced leasing and property professionals.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).